Receiving Coordinator

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.

Pay: $23.23-$27.95 an hour

The Receiving Coordinator is responsible for accurately receiving all inventory that is delivered to the yard. It is their duty to notify the vendor of any discrepancies in what was delivered or of any damaged goods. This diminishes chances of product being returned and increases customer satisfaction. This position supports our mission of Legendary Service Through Teamwork by providing team members with damage free product and assisting with returns.

This full-time position works closely with vendors as well as PARR’s Operational Inventory Controllers (OIC), Central Purchasing Department, and Bookkeeping.

Duties and Responsibilities Receive/Count all inventory delivered to yard, documenting counts on blind receiving page Validates material received matches POInspects materials for damage or defects prior to unloading

Notify vendor of any discrepancy in inventory received vs. inventory listed on packing slip and of any damage or defective inventory

Pre-prints the blind receiving page and appropriate label

Match purchase order to packing slip and electronically submit to Scantrack Place inventory in staging area in an organized and comprehensive manner

Scans all blind receiving documents and Bills of Lading into Scantrack Assist with semi-annual physical inventory

Confirms the PO and address on the packing slip belong to their location

Validates material received matches POEnsures "cover sheets" are added to the PO prior to receiving in ERP system

Assists the OIC in resolving variances

Utilizes appropriate equipment to verify correct materials and quantities

Identifies product labels and matches that to purchase order to verify accuracy

Operates a forklift according to company standard

Completes any required training

Works with Material Returns Specialist (MRS) to assume responsibility for vendor returns, generate return PO’s, and contact the vendor for pickup

Utilizes vendor tracking form (VOTIF) to increase vendor performance

Understands product application

Ensures proper labeling of all special orders, inter-yard transfers, and vendor returns

Completes the receiving process by the end of each day it arrives (updates PO in ERP, scan documents)
Cross-trains for Counter Sales, Lumberyard Associate, MRS, or Load Checker as needed

Opens or closes location when necessary

Assists with back orders for a quick resolution

Works with the Load Builder in an efficient manner

Organizes and maintains the "special order" area Represents the company in a positive and professional manner

Exhibits thoroughness and accuracy

Perform other related duties as assigned

If yard does not have OIC:

Investigates and resolves basic situations where inventory counts are incorrect (not counted at inventory, wrong unit of measure, product in wrong spot)
Resolves negative quantity report daily when applicable

Reviews and resolves Special Order Report at least monthly when applicable

Resolves more challenging inventory variances with thorough understanding of all processes that impact inventory (obsolete inventory, negative quantity report, FIFO layers, inventory adjustments)
Teamwork Assists in overall cleanliness of the location

Replaces all unreadable labels for easy identification by yard members

Flexibility to work for extended hours as needed

Remains solution focused

Regularly takes the initiative or volunteers to solve issues

Assist OIC, Counter Sales, Purchasing, and Yard Employees as necessary

Communication

Writes legibly on all paperwork (blind receiving pages, packing slips etc.)Communicate all damage or inconsistencies of inventory received with appropriate team members

Utilizes Microsoft Share Point and Teams for communication and document handling

Responds to voicemails in a timely manner

Responds to emails promptly with correct grammar and spelling

Communicates cycle count variances with management and Purchasing department

Handles oneself with professionalism during stressful situations

Communicates effectively both orally and in writing to internal and external team membersPoint of contact for deliveries from vendors

Regularly brings areas of concern to management's attention

Safety

Wears proper uniform and safety gear Performs daily lift inspections

Operates equipment safely

Looks behind and honks horn when backing/rounding blind corners

Consistently follows all company safety protocols

Stacks/stores materials properly so they are stable, secure, and don't create a hazard

Encourages coworkers to follow the best practices with safety

Brings safety issues to the attention of the Manager Participates on safety committee

Qualifications

High school diploma or GED equivalent required

Class C…