N99383 Coordinator of Athletics Management

N99383 Coordinator of Athletics Management JOB SUMMARY

This position provides administrative support for department as assigned.

• Provides support for departmental leadership for office operations; delegates, assigns, or provides administrative support for the assigned area.
• Schedules, plans and organizes meeting and special events; reserves meeting location and directs the preparation of facilities.
• Corresponds with external officials, communities and institutions on behalf of the athletic department; prepares correspondence.
• Answers telephone and greets visitors in a cordial manner; provides information and assistance; takes messages and schedules appointments.
• Coordinates travel arrangements; prepares detailed itineraries.
• Assists in coordinating the development of program or department budgets; administers and monitors approved budgets; processes invoices for payment.
• Assists in the coordination on university athletic contracts.
• Assists in placing sport attributes and athletic department related holds on student‑athlete accounts.
• Record minutes for all athletic department meetings.
• Assists with personnel management functions as assigned; processes employee paperwork for new hires, terminations, and status changes.
• Facilitates office communications with the campus community; responds to requests for information from the public, department personnel, and other university personnel.
• Prepares and maintains records; prepares letters, tables, reports, forms, memorandum, and other documents.
• Assists in processing and tracking purchase order requests; processes related vendor invoices and tracks payments and maintains purchase order status.
• Assists in processing, tracking, and coding purchasing card charges; reconciles purchase card statements.
• Processes travel claims.
• Supervises and provides staffing support for full time, part time and student personnel as assigned, trains and directs clerical and student employees, prepares student time reports.
• Exercises discretion and independent judgment with respect to matters of significance.
• Assist Senior Associate AD with coordination of personnel policies and procedures; including submittal of payroll stipends, providing support to coaches and staff during new employee hire or status change process and on-boarding new employees and SA’s to digital process, maintaining system for requesting disbursements and executing processes to disburse funds.
• Oversee P-Card use of the department, including issue and cancellation of cards as well as review of transactions for accuracy before delivering to Senior Associate AD and AD for approval.
• Create reports to analyze financial information.
• Submit graduate assistant applications and football GA fund requests
• Submit employment forms and motor pool requests.
• Schedule game day workers for all football and basketball home games
• Submit facility reservation requests.
• Performs other duties as assigned.
• Must be able to maintain regular attendance.

• Knowledge of university policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of university purchasing policies.
• Skillin the operation of computers and job-related software programs.
• Skillin oral and written communication.
• Skill in the provision of customer service.

Departmental leadership assigns work in terms of general instructions. Complete work isspot-checked for compliance with procedures, accuracy, and the nature and propriety of the final results.

Guidelines include department and university policies and procedures; university purchasing procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Thework consists of related administrative and management duties. Diversity of duties, the need for accuracy, and frequent interruptions contribute tothe complexity of the position.

The purpose of this position is to coordinate office operations for the department. Success in this position contributes to the efficiency and effectiveness of those operations.

Contacts are typically with co-workers, other college personnel, students,…