N99446 Coordinator

Overview

Coordinates and administers the University’s benefits administration to include the evaluation of competitive practice with regard to benefit programs, recommends actions and programs, and interprets policies and procedures. Works with vendors and the OKHEEI Benefit Coordinator group to develop, administer, and evaluate programs and vendors.

Partners with the Director of Human Resources regarding benefit strategies. The position also manages all employee leave types and New Hire Orientation (NHO).

• Serves as primary university contact for potential, current and former employees concerning benefits-related topics to include OTRS retirement.
• Conducts the benefits portion of new employee orientation; provides a general overview of benefits available; assists new hires in the completion of benefits-related enrollment procedures.
• Processes new hire and termination paperwork and disability claims forms.
• Partners with payroll to verify the accuracy of benefits deductions.
• Processes benefits paperwork for retirees to include all aspects of the OTRS process.
• Oversees and manages the annual open enrollment benefit changes with all vendors, OKHEEI group partner universities, and on campus open enrollment meetings, communications, and materials.
• Meets with beneficiaries to process death claims.
• Oversees all wellness programs on behalf of Human Resources to include BCBS wellness dollars when offered.
• Files all ACA reporting in a timely manner or if a vendor is used for the process, provides oversight of the vendor to ensure the University’s reporting is conducted accurately and conforms to regulatory requirements.
• Processes employee medical leave, family medical leave requests, and manages leave share accounts. Partners with the University Safety Manager when employee leaves are necessary due to work place accidents and/or injuries.
• Oversees and coordinates new hire orientation (NHO) for all employees.
• Performs related duties as assigned.
• Must be able to maintain regular attendance.

• Knowledge of federal and state laws related to employment and benefits to include HIPAA related information
• Ability to maintain confidentiality.
• Knowledge of benefits administration principles.
• Knowledge of university policies and procedures.
• Skill in the operation of computers and job-related software programs.
• Skill in decision-making, problem solving, and analytics.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication to include presentation skills.

The Human Resources Director assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

Guidelines include federal employment law, the Employee Handbook, state laws, the Regional University System of Oklahoma manual, and the State Regents Manual. These guidelines require judgment, selection and interpretation in application.

The work consists of varied duties in the coordination of employee benefits. Strict regulations and guidelines contribute to the complexity of the position. The purpose of this position is to coordinate the provision of employee benefits. Success in this position contributes to the efficiency and effectiveness of benefits-related operations.

Contacts are typically with co-workers, other university personnel, retirees, benefits providers, and members of the general public. Contacts are typically to give or exchange information, to resolve problems, to provide services, or to motivate or influence persons.

The work is typically performed while sitting at a desk or while intermittently mobile to include sitting, standing, reaching, bending, or stooping. The employee occasionally lifts light objects (minimum of 10 pounds). Fine hand coordination, ability to read and write, the ability to understand and follow written and oral instructions and directions.

None.

• Knowledge and level of competency commonly associated with…