Executive Coordinator to Vice President of Student Affairs

Executive Coordinator to the Vice President of Student Affairs

Position Summary

The Executive Coordinator provides high-level administrative and strategic operational support to the Vice President of Student Affairs. This role manages daily office operations and serves as the primary, high-impact point of contact for students, parents, faculty, and staff. A critical function of this position is acting as the first line of engagement for student issues, utilizing triage, crisis-de‑escalation, and collaborative problem‑solving to direct students to vital campus resources.

Student Engagement & Triage

• First‑Line Response:
  Serve as the primary point of contact for students navigating complex academic, personal, or financial hardships.
• Issue Triage:
  Assess the urgency of student concerns swiftly to determine appropriate pathways for resolution.
• Resource Navigation:
  Connect students directly to campus partners like counseling, financial aid, housing, and academic advising.
• Collaborative Resolution:
  Partner with the appropriate offices and behavioral intervention teams to support students in distress.
• Advocacy & Support:
  Provide a welcoming, empathetic, and confidential environment for students seeking guidance.

• Calendar Management:
  Control the Vice President’s complex schedule, prioritizing high‑stakes meetings and institutional deadlines.
• Daily Operations:
  Oversee physical and digital office workflows, mail distribution, and inventory supply management.
• Communications Support:
  Draft, review, and edit sensitive correspondence, executive summaries, and division‑wide announcements.
• Budget Support:
  Monitor office expenditures, process expense reports, and assist with annual divisional budget tracking.
• Visitor Reception:
  Welcome college leadership, trustees, donors, and external community stakeholders.

• Meeting Logistics:
  Prepare agendas, record detailed minutes, and track action items for leadership team meetings.
• Event Planning:
  Coordinate logistics for division‑wide events, student leadership recognition ceremonies, and town halls.
• Data Management:
  Maintain secure student records and database systems in strict compliance with FERPA regulations.
• Special Projects:
  Research student affairs trends and compile data reports to support strategic planning initiatives.

Required Education & Experience

• Degree:
  Bachelor’s degree from an accredited institution.
• Experience:
  
  Three to five years of progressive administrative experience, preferably within higher education.

Knowledge, Skills, and Abilities

• Student‑Centric Focus:
  Deep empathy for diverse student populations and a strong commitment to student success.
• Crisis Management:
  Ability to remain calm, professional, and decisive during high‑stress or sensitive student situations.
• Communication:
  Exceptional verbal, written, and active listening skills.
• Collaboration:
  
  Proven success building relationships across various university departments.
• Discretion:
  Absolute commitment to maintaining strict confidentiality regarding student records and personnel matters.
• Tech Savvy:
  Proficiency with higher education systems (e.g., Jenzabar, Canvas, Maxient) and standard office software.

Application Process

All qualified candidates must submit a cover letter, resume, TC application, copy of transcript, and at least 3 professional references to the email address of hr.

TALLADEGA COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER