Administrative Support- Level III

Job Description

Reports to:

Franchise Administration Operations Manager

Work Schedule:

Monday-Friday, varies

Job Type: Regular

FLSA Status:
Exempt

Amount of

Travel Required:

N/A

Buffalo Rock is an award-winning Pepsi and Keurig Dr Pepper bottler founded in Birmingham, AL more than 123 years ago. Buffalo Rock manages the best beverage portfolio in the country, which includes several beloved global and regional brands.

The primary duty of the Administrative Support - Level III is managing the administrative functions of assigned Franchise. Supervises and directs Administrative Support Level I & II. Responsibilities include interviewing, hiring, training, and scheduling employees; making recommendations regarding status changes; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• Regular and timely attendance.
• Supervise and direct subordinate employees.
• Interview, hire, train, and schedule employees.
• Make recommendations regarding status changes.
• Plan, assign, and direct work.
• Appraise performance and evaluate employees.
• Reward and discipline employees.
• Address complaints and resolve problems.
• Capable of performing Administrative Support Level I & II duties.
• Accounts Receivable research on past due accounts and potential write-offs to determine appropriate action.
• Ensure daily deposit is balanced and entered on corporate deposit sheet.
• Maintain all cash and load variances for Retail Delivery Drivers, email results, and determine payroll deductions.
• Process check requests.
• Oversee cash room duties, including disarming money room, unlocking doors and safe, safe audits.
• Oversee corporate invoice reconciliation.
• Ensure daily (including weekend days) end-of-day reconciliation.
• Oversee direct-to-trade bulk invoicing and ensure all Sam’s Club direct-to-trade orders are entered and settled weekly.
• Input inventory tracking sheet.
• Liaison between Administrative Support and Regional and Franchise personnel.
• Maintain petty cash checkbook.
• Set up and maintain Driver accounts in VIP/Legacy.
• Set up customer accruals for CDA in VIP/Legacy.
• Set up and maintain salesman accounts and applicable commissions.
• Perform other duties as assigned.

• Maintain high ethical and moral conduct during work hours and off-site functions.
• Engage in continuous self-improvement using all Buffalo Rock provided training.
• Taken reasonable precautions to protect company from damages, theft, or other liabilities.
• Taken reasonable precautions to protect safety of employee partners, self, customers, company property, and customer property.
• Honor and follow through on all business commitments.
• Embodiment of Buffalo Rock’s purpose: "Building brands through legendary service and remarkable people."
• Commitment to serve communities.
• Customer success drives our success.
• Integrity matters.
• Obsessed with continuous improvement.
• We care for each other.
• Win the day.
• Active learning.
• Active listening.
• Complex problem solving.
• Coordination.
• Critical thinking.
• Mathematics.
• Reading comprehension.
• Service orientation.
• Speaking.
• Time management.
• Writing.

Carries out supervisory responsibilities in accordance with company policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; making recommendations regarding changes in status.

Stand, walk, sit, manually manipulate, grasp, reach above shoulder, speak, climb; lifting up to 20 lbs; push/pull up to 25 lbs, as specified.

Education: High School Diploma (or GED or equivalence);
Required.

Computer

Skills:

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). SharePoint experience required.

Experience: One year administration experience required; prior supervisory experience preferred.

Tools: Desktop/laptop computers, multi-line switchboards/scanners, telephone, calculators, printers, scanners, iPhone/iPad, facsimile.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic makeup, status as a protected veteran, or any other factor prohibited by applicable law.

Additional functions and requirements may be assigned by supervisors as appropriate. The company reserves the right to change this job description. This is not a contract of employment.