Coordinator, Accounting

Position: Coordinator, Accounting (19278)
Florida A&M University's Office of the Controller is pleased to announce the acceptance of qualified applications for the Coordinator, Accounting (Payroll) vacancy.

Responsibilities

This position provides professional accounting and financial management support for the Controller's office. Responsibilities include, but are not limited to, the following: payroll, general ledger reconciliation, financial reporting, budget monitoring, and compliance with University, Foundation, and bond requirements.

Process and assist with University payroll accounting, including reconciling payroll expenditures with HCM and FIN;
Recording void/reissues and entering HR vendor updates and payment accordingly;
Prepare monthly departmental income Statements and Auxiliary Fund and Housing Operations, reporting unusual activity to the supervisor;
Maintain accurate records for University Foundation activities (Funds 117 and 201) and provide monthly analyses for Foundation supported departments by the 25th of each month;
Execute daily Journal Generator, enter approved journals into Peoplesoft, and resolve errors promptly;
Assist departments with financial reviews, reconciliations and inquiries; and monitor R&R and Debt Service funds, process debt service payments, and prepare annual reports for the Board of Governors, Office of Bond Finance, and external request for information for supervisor review.

Process payroll deduction vouchers for each payroll, including off cycles, to make sure they are sent to AP in a timely manner for payment;
Responsible for sending the HR accounting lines to the Financial module for each payroll, creating the payroll journal, and reconciling the journal to the totals in HCM;
Correct any chart field and budget errors as needed in a timely manner before posting the journal to the GL; and responsible for creating the encumbrance accounting lines in HCM biweekly and sending the lines to the Financial module.

Correct any chart field and budget errors as needed in a timely manner before validating the journal;
Distribute the encumbrance report as needed;
Create and maintain files for nonresident alien employees and students to ensure the proper taxation of these individuals according to federal regulations;
Prepare and submit the monthly sales tax report to the State of Florida, including setting up the online payment; and collaborate with technical staff to ensure Peoplesoft tax tables are current.

Prepare and submit quarterly reports for federal payroll taxes, state unemployment reimbursement, state wage listing and state/federal worksite reporting;
Prepare and distribute the annual Unrelated Business Income Tax report;
Prepare and distribute the annual W2 and 1042-S information reporting statements in a timely manner to employees and the Social Security Administration;
Process requests for duplicate W2 statements throughout the year; and prepare and distribute W2c statements as needed to the affected employees and the SSA for changes made to the previously reported wages and with holdings.

Minimum Qualifications

Bachelor's degree in an appropriate area of specialization and two years of related experience; or master's degree in an appropriate area of specialization. Positions assigned to this class specification may have additional requirements such as possession of a State of Florida CPA Certificate.

Recommended Competencies

Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP);

Ability to perform accurately in a detail-oriented environment;

Knowledge of collection and/or cash handling procedures and ability to perform monetary transactions;

Ability to compile, review, and reconcile complex financial data for accuracy, completeness, and compliance;

Ability to communicate effectively, verbally and in writing;

Highly proficient knowledge of electronic data processing as it applies to fiscal and accounting activities;

Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;

Ability to analyze, understand and interpret policies, procedures, goals, and objectives;

Ability to prioritize, organize and perform multiple work assignments simultaneously;

Ability to utilize problem solving skills;

Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices; and,

Ability to establish and maintain effective working relationships.

Preferred Qualifications

Undergraduate degree in business required, degree in accounting preferred. Two years related experience.

Pay Plan

This is an Administrative and Professional (A&P) position.

Conditions of Employment

Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens or aliens who have a…