Ops Accountant Ii

OPS ACCOUNTANT II

This entry level position reviews, audits, and processes for payment medical invoices within the Division of Disability Determinations (DDD) – Finance and Accounting Unit. The incumbent in this position is responsible for the proper payment of invoices to vendors and may maintain vendor records and/or financial records. Training will be provided for the duties of the position.

Duties and Responsibilities:

• Reviews, audits, and processes for payment medical invoices daily utilizing the Social Security Administration (SSA) case processing system(s), PCOMM, and Florida Accounting Information Resource (FLAIR) system.
• Prioritizes work daily to ensure all medical invoices are processed in compliance with departmental guidelines, Section 215.422, Florida Statute and Chapters 69I-24 and 69I-40, Florida Administrative Code.
• Reviews and ensures accuracy of vendor's legal entity name, Federal Tax r, physical and remittance addresses, and usage of a copy service. Includes updating and maintaining the vendor files utilizing FLAIR (State Wide Vendor File, SWVF) and SSA systems, PCOMM, My Florida Market Place  (MFMP) and other internal systems. This will include contacting vendors via telephone, fax or email to obtain the correct information and submitting e-Tickets as needed.
• Responsible for the final review and assembly of medical invoice voucher schedules for submission to the Chief Financial Officer (CFO). This includes verification of vendor name, federal tax r, and dollar amount(s).
• Assists with verifying and uploading medical invoice logs to SSA system for batch file transmission.
• Researches and responds within established guidelines to internal and external customers for payment inquires and vendor discrepancies. This may be performed via phone, fax, email or other means including but not limited to retrieving voicemail messages from the vendor hotline. This requires the ability to communicate effectively both orally and in writing and to respond to internal and external customers within 24-48 business hours.
• Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of and ability to use Florida Accounting Information Resource (FLAIR) system
• Knowledge of and ability to use My Florida Market Place  (MFMP)
• Knowledge of and ability to use Social Security Administration (SSA) Systems
• Knowledge of and ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Knowledge of Florida Statutes 215.422 (Prompt Payment) and 112.061 (Travel)
• Knowledge of Florida Administrative Code Chapters 69I-24 and 69I-40
• Knowledge of and ability to assemble medical vouchers
• Ability to compile, review and analyze data for reporting
• Ability to communicate effectively with others both orally and in writing
• Ability to utilize a calculator

Preferred Qualifications:

• Experience auditing and/or processing invoice payments.
• Customer service experience.

Location:

Tallahassee, FL, US, 32303