Ops Administrative Assistant

Position: OPS ADMINISTRATIVE ASSISTANT - 40090060
Requisition No: 869855

Agency:
Commerce

Working Title:

OPS ADMINISTRATIVE ASSISTANT
- Pay Plan:
Temp

Position Number:

Salary: agency to update

Posting Closing Date: 02/27/2026

Total Compensation Estimator
Tool

JOB TYPE: PART-TIME/OPS

POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)

OPS Administrative Assistant



OPEN COMPETITIVE

www.floridajobs.org/

Your Specific Responsibilities:

• Provide comprehensive administrative and clerical support to supervisors and program staff within the Office of Military & Defense, ensuring efficient daily office operations and workflow continuity
• Coordinate bi-monthly meeting logistics, including booking hotels/venues, arranging audio/visual needs, and providing on-site support during events

• Maintain and update project spreadsheets and routine tracking documents
• Create, maintain, and organize electronic files, ensuring accurate records management and compliance with state administrative procedures.
• Assist Office of Military and Defense staff with special administrative assignments, research, and report preparation as requested
• Serve as a central point of contact for routine office needs, responding to emails, coordinating requests
• Support office administration by proofreading documents, assisting with procurement of office supplies, and completing day-to-day clerical tasks
• Communicate with vendors and stakeholders as needed to support office functions and scheduled activities
• Provide flexible administrative support across the office, stepping in wherever assistance is needed to meet deadlines and support team priorities

Required Knowledge, Skills, and Abilities:

• Preferred Knowledge of military terminology, protocol, organization, and rank structure.
• Ability to organize and prioritize work assignments.
• Ability to work independently and as a team member.
• Ability to coordinate and direct office services.
• Ability to exercise sound judgement while representing the Department's best interest.
• Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
• Effectively handle multiple tasks while completing assignments in a timely manner.
• Ability to compile data from a variety of sources and present in a logical manner.
• Ability to assign, prepare, track, review assignments.
• Ability to create and organize hard copy and electronic files.
• Skill and proficiency using Microsoft Suite including Word, Excel, PowerPoint and Teams.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.

Minimum:

• Duties and responsibilities of this position must be performed at the official work site of the Department.
• Travel may be required for up to 25% of the time.

Preferred:

Associate's degree and/or 1 year of administrative/office/clerical experience preferred. Military veteran strongly desired.

Pay:

$18-$20/hour, commensurate with experience

Our Organization and Mission:

Florida Commerce works across the state to support Florida's economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

Florida Commerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD or the Florida Relay Service - 711.)

Let our mission become yours. To find out more about us, click on the link: http://(Use the "Apply for this Job" box below)./

The Work You Will Do:

The OPS Administrative Assistant will serve as administrative and clerical support to supervisors and staff within the Office of Military and Defense (M&D) in the Division of Economic Development.

The Difference You Will Make:

Florida Commerce is a fast-paced work environment in which critical thinking and prioritizing are a must. The OPS Administrative assistant will provide an organized, effective work-flow through assistance with office management and communication.

How You Will Grow:

Florida Commerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida's economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of Florida Commerce's available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and…