Administrative Assistant

Position: 68030662 - ADMINISTRATIVE ASSISTANT I
Requisition No: 864931

Agency:
Agency for Health Care Administration

Working Title:

- ADMINISTRATIVE ASSISTANT I

Pay Plan:
Career Service

Position Number:

Salary: $1,336.92 Biweekly

Posting Closing Date: 02/17/2026

Total Compensation Estimator
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Agency Overview:

The Agency for Health Care Administration is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of Agency Secretary Shevaun L. Harris, the Agency is focused on advancing Governor DeSantis' vision for Florida's health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida's buying power in delivering high quality care at the lowest cost to taxpayers.

Position Overview:

The Long-Term Care Services Unit is seeking to hire an Administrative Assistant I who is dependable, flexible, and can thrive in a work setting that requires attention to detail and managing time sensitive tasks.

The position's hours are Monday - Friday from 8:00 a.m.

- 5:00 p.m.

Adjustments to the hours may be made to accommodate an employee upon request.

The work unit is responsible for regulating health care providers and facilities.

This position will be filled at $1,336.92 Biweekly and is non-negotiable.

The successful applicant's responsibilities are as follows:

The ideal candidate for this position must be productive under tight time frames, balance multiple and competing priorities, and maintain goal-directed behavior.

Must be able to interact courteously with others and be able to work in a high-volume environment.

Will have experience working alone or as part of a team in collecting, processing and sharing information relating to duties and responsibilities.

Success in this role requires the ability to work effectively under deadlines and manage multiple priorities.

This is complex administrative work assisting the Health Administration Services Manager and staff in the Long-Term Care Services Unit.

This position is responsible for acting as an assistant to the Unit Manager and Program Administrators; ensuring workflow between the unit and the bureau office is handled professionally while maintaining confidentiality.

The incumbent functions as a member of a cooperative team that is responsible for the registration, licensure, and/or certification of various categories of health care facilities/entities.

Responsibilities and duties include the following:

Administrative and clerical functions including primary telephone support for the Unit, assisting internal and external customers with inquiries related to programs regulated by the Unit, distributing mail reports and arranging meetings.

Entering and retrieving licensure/certification, payment, inspection, and other general facility information, running data entry quality assurance reports, and correcting data entry errors as required.

Preparing memos and other correspondence, assisting with program management, logging and tracking applications and legal orders, and assisting consultants in assigned programs of responsibility.

Researching, gathering, comparing and analyzing information relating to assignments and projects.

Maintaining files, scanning, retrieving or reproducing documents and records within the Agency's document management system, and generating reports.

Experience with Microsoft Word, Outlook, and Internet navigation and research.

Experience with proofreading, composition, and grammar structure.

Excellent customer service, communication, and time management skills.

Desire to work cooperatively in a team environment.

Serve as back-up for processing Public Record requests for the Long-Term Care Services Unit.

A good attendance record is essential for any…