Administrative Assistant

Join Our Team at Tallahassee State College

Administrative Assistant Opportunity

Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Administrative Assistant - P01633 with the Applied Sciences and Technology Department.

We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community.

What You'll Do

This position performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a dean, manager, chair or coordinator.

* Interacts with students and the public by phone, answers multi-line phone, on all phases of the department programs and TSC in general. Takes messages for all staff, adjunct and full-time faculty; screens calls for routing to Dean/appropriate staff, and makes appointments accordingly.

* Assists faculty and adjunct faculty in the department with print requests, distribution of print and making sure that tests are kept confidential. Collects and records syllabi, and finals, grade books, faulty contact sheets, teaching and office hours schedule, and student evaluations from faculty; responsible for faculty signature on contracts.

* Maintains adjunct applicant pool and related correspondence. Prepares outgoing mail and correspondence, and hand delivers mail, reports, etc. to other areas on campus.

* Assists with typing documents such as faculty syllabi, tests, correspondence and memos, as needed. Also types correspondence, etc., for the Dean as needed. Edits and verifies accuracy.

* Maintains supply inventory for Division Office and classrooms. Responsible for updating copier codes for new hires each semesters.

* Performs other related duties as assigned.

Who We're Looking For

* A high school diploma or its equivalent, and two (2) years of secretarial and/or clerical experience; or a combination of education and/or experience.

Why You'll Love Working Here

At Tallahassee State College, we're not just shaping the leaders of tomorrow - we are committed to fostering the growth and development of every team member. As part of our College community, you'll enjoy:

* A dynamic campus atmosphere where your contributions directly impact student success.

* A culture that champions continuous improvement, where students and staff alike are valued and empowered.

* A supportive team that encourages collaboration, creativity, and innovation.

What We Offer

We offer more than just a competitive salary of $35,857.83 - $38,726.46 annually. When you join the team at TSC, you'll also enjoy:

* Comprehensive State of Florida benefits, including retirement through the Florida Retirement System.

* Opportunities for professional development.

* A generous leave policy, including paid holidays plus winter and spring breaks.

* A collaborative and inspiring campus community.

* Tuition waivers and tuition reimbursement programs for continuous learning.

* Free access to TSC athletics, fine arts, and performing arts events.

Please visit the College's Benefits site to see the full list of benefits and opportunities

A Little About Us

Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor's degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.