Administrative Aide- Assistant to Training & Event Coordinator

Position: Administrative Aide- Assistant to the Training & Event Coordinator
About Us

Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida.

The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service.

The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.

Apply On Or Before

Apply on or before 11pm on Friday, March 6th, 2026

Department Name

Underground Utilities & Public Infrastructure

Job Specifications

We are seeking an Administrative Aide to provide administrative support for the Career Progression Training Program, assist with uniform distribution, and support the planning and coordination of department and citywide events. This position also provides backup reception services as needed to ensure efficient daily operations.

* Assists with scheduling and coordinating training courses, maintaining training calendars and attendance rosters, and updating employee training records to ensure accuracy.

* Supports department-wide meetings and events, prepares materials and handouts, and performs general administrative and office support duties as required.

* Assists with uniform fittings, distribution, and inventory tracking for employees, utilizing Excel to maintain accurate records.

* Provides backup reception services during scheduled breaks, meetings, and leave, ensuring continuity of front office operations.

* Demonstrates commitment to City values, customer service standards, safety practices, and employee excellence, working collaboratively with supervisors and colleagues to meet departmental objectives.

* Serves as essential personnel and provides assistance as directed during emergency or catastrophic events, such as hurricanes or tropical storms.

For the complete job specification, listing essential duties and desirable qualifications, go to

Minimum Training & Experience

* High School Diploma or GED; AND

* Three (3) years of clerical or secretarial experience

* At least two (2) years of experience must be at the Clerical Assistant III Level or higher

* Education beyond high school may substitute for required experience at the rate of 30 semester hours or 720 classroom hours for each year of the required experience

Necessary

Special Requirements

At the department director's discretion, a valid Class E State driver license may be required at the time of appointment for any of the designated positions allocated to this class.

Salary Range

$16.1262 to $43.7596/hourly. Hiring rate generally will not exceed $22.8520/hour.

Benefits Information

The City of Tallahassee offers a comprehensive benefits package, including:

* Paid vacation, sick leave, parental, and catastrophic illness leave

* Defined benefit pension and defined contribution plans

* Paid holidays

* Tuition reimbursement

* Medical, dental, and vision insurance

* Life and long-term disability insurance

* Pre-paid legal, critical illness, and auto insurance plans

For more information about benefits offered to eligible City employees, visit ALEX or 2025 Benefits Summary.

How To Apply

Visit  click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume.

If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at .

Equal Opportunity

Employer:

The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.

Veterans' Preference:

Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be…