Ops Administrative Assistant

Position: OPS ADMINISTRATIVE ASSISTANT I - 65650296
Requisition No: 873657

Agency:
Elder Affairs

Working Title:

OPS ADMINISTRATIVE ASSISTANT I
- Pay Plan:
Temp

Position Number:

Salary: $15.00-$18.00 HOURLY

Posting Closing Date: 07/17/2026

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DEPARTMENT OF ELDER AFFAIRS

PLANNING AND EVALUATION

* OPEN COMPETITIVE
* POSITION OVERVIEW AND RESPONSIBILITIES:

The OPS Administrative Assistant I position reports directly to the Chief of Planning and Evaluation. The position will be responsible for providing administrative support to ensure efficient operation of the office by performing a variety of clerical and administrative tasks. The following duties and activities are assigned to the Administrative Assistant in support of the Department's mission, goals, and responsibilities:

PAY:

Salary will be commensurate with experience and qualifications, ranging from $15.00 to $18.00, hourly.

DUTIES AND RESPONSIBILITIES:

Serve as the Office Manager and primary support staff for the Bureau of Planning and Evaluation. Consult with program supervisors and administrative staff to resolve administrative and operational issues and problems.

Schedule appointments and maintain calendars.

Meetings

Records and distributes minutes or other records for meetings. Prepares agendas and schedules for meetings.

Travel

Manage travel arrangements for all staff in the bureau, prepare pre-travel authorizations and prepare travel reimbursement as needed.

Budget

Assist with monitoring the budget, ensuring all expenditures are made in the appropriate categories and within budget constraints, including grant expenditures. Prepare a monthly report of expenditures. Reconcile expenditures, including Pcard reconciliations.

Communications

Primary contact for correspondence tracking. Prepare communications, such as memos, emails, invoices, reports and other correspondence.

Property Inventory

Track property purchases and transfers. Conduct inventory as part of the DOEA regular inventory efforts.

Staffing

Assist staff with applications from People First, arranging interviews, managing applicant records for each position.

Keep accurate, organized files.

Attendance is a required function.

Other support activities as needed.

Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Proficiency in MS Office Suite or related software

Ability to work in a team environment

Ability to work closely to support bureau project efforts as needed

Ability to utilize problem-solving techniques

Ability to plan, organize and coordinate work assignments

Organizational and categorizing skills to facilitate ready retrieval of documents

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others

Ability to work independently

Have experience with and understand principles of office management and coordination

Understand office budgeting

THE BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive employee benefits including:

* Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at  or go to:

* Participation in the Florida Deferred Compensation Plan (457b). (For additional details and online enrollment visit )

* State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Social Security Alternative Plan () and read OPS Social Security Alternative Plan)

* Flexible Spending Accounts

* Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

OUR ORGANIZATION AND MISSION:

The Department is dedicated to promoting the well-being, safety, and independence of Florida's seniors, their families, and caregivers. Its vision is for all Floridians to live well and age well.

SPECIAL

NOTE:

Candidate Profile (application) must be complete in its entirety.

* Include supervisor names and phone numbers of all periods of employment.

* Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment for 3 months or more MUST…