Ops Secretary Specialist

Position: OPS SECRETARY SPECIALIST - 37911074
Requisition No: 877960

Agency:
Environmental Protection

Working Title:

OPS SECRETARY SPECIALIST
- Pay Plan:
Temp

Position Number:

Salary: $17.00 hourly

Posting Closing Date: 06/26/2026

Total Compensation Estimator Tool

OPS SECRETARY SPECIALIST )

State of Florida

Department of Environmental Protection

OPEN COMPETITIVE

This position is in Tallahassee, FL.

CLOSING DATE: 06/26/2026

Position Overview and Responsibilities:

Jackson Bluff Dam is looking for a self-motivated park service professional to fill an OPS Secretary Specialist position. This applicant must possess strong administrative skills, ability to work independently and understand budget tracking. This position part time up to 28 hours per week.

This position assists in planning, coordinating, and implementing all administrative activities involved in the Jackson Bluff Dam operation. Performs fiscal, purchasing, and budget tracking duties for the facility. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to District office. Assists in the planning and administration of facility contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.

Performs and directs data entry required to maintain records. Maintains the Dam's archival and resource files. Prepares and processes paperwork relating to personnel activities to include selection and recruitment, employee relations, and travel.

Develop management reports and summaries for use in making management decisions and planning activities and services. Assists in assuring compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to District office for processes and procedures which will promote efficiency and simplify administrative functions. Attends meetings and training sessions and represents the Dam at meetings with division representatives, other agencies and organizations.

Processes technical correspondence, investigates subject matter and prepares replies. Maintains property and fleet records for Jackson Bluff Dam. Performs other related duties as required.

In carrying out the duties of this position, the incumbent is always expected to be aware of and abide by the Department's Standards of Conduct, as well as all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. Compliance with the processing requirements of Chapter 215.422, F.S. are mandatory. Persistent failure to

comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

* Administrative principles and practices

* Methods of data collection

* Principles and techniques of effective verbal and written communication

* FLAIR, My Florida Marketplace (MFMP), Quicken, Oculus, PPMTS

SKILLS IN:

* Use of office equipment including computers and related software including Microsoft Office Suite

ABILITY TO:

* Collect, evaluate, and analyze data relating to accounting, personnel, purchasing and report writing

* Prepare correspondence and administrative reports

* Understand and apply applicable rules, regulations, policies, and procedures

* Utilize problem solving techniques

* Work independently

* Plan, organize and coordinate work assignments

* Communicate effectively verbally and in writing

* Establish and maintain effective working relationships with others

* Maintain a valid driver license

* Assist in formulation of budget preparation

Minimum Qualifications:

Valid Driver's License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

$17 an hour

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management…