Staff Assistant

Position: STAFF ASSISTANT - 64081007
Requisition No: 878471

Agency:
Department of Health

Working Title:

STAFF ASSISTANT
- Pay Plan:
Career Service

Position Number:

Salary: $34,760.00 - $38,236.00

Posting Closing Date: 07/10/2026

Total Compensation Estimator Tool

OPEN COMPETITIVE

Your Specific Responsibilities:

The employee in this position performs administrative work for the Bureau of Child Care Food Programs, Finance and Information Management Section. The work requires a high degree of initiative, independence, judgment, accuracy and understanding of administration. The incumbent in this position will be required to complete a certification twice a year stating that all time worked has been on the Child Care Food Program.

The incumbent complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, FS and Chapter 69 I - 40, FAC.

Provides general administrative support to the Finance and Information Management Staff and Bureau Staff. This includes, but is not limited to answering the telephone, receptionist maintains minutes for section meetings, typing, composing emails, filing, processing travel authorizations and reimbursement vouchers for staff, assists with time sheets, prepares and completes supply requisitions, maintains current inventory of all forms and supplies for the use of all staff.

Serves as back up to the Administrative Assistant II PSN
081020. Aids and receives work assignments from the Administrative Assistant II. These assignments may include but are not limited to assistance with statewide mail outs, making copies, inputting MFMP purchase requisitions, P-Card Purchases, updating phone list, maintains COOP list.

Process Debt Collections and Restitution payments received by the Bureau and submits to the PSN  Government Operations Consultant II for Processing. Submits the Monthly Participation Reports to The Florida Department of Agriculture and Consumer Services.

Performs other duties as assigned or required.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position:
Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rule, regulations, policies and procedures.

Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to operate a personal computer and standard software packages.

Qualifications:

Purchasing Card
- Assigned Purchasing Card responsibilities. Purchasing
- This position is responsible for the preparation of purchasing and the approval of purchasing. The incumbent in this position is considered to have regulatory responsibilities in that s/he shall determine a regulated entity's compliance with federal, state or local statutes or regulation; or determine or recommend whether the agency should issue, revoke, cancel or suspend an entity's participation in a government program;

or approve or recommend administrative transactions between the agency and a regulated entity. Therefore, the incumbent is subject to the requirements of Chapter 112, F.S., Chapter 60L-36, F.A.C. and DOH Policy 30-2-07 with which s/he is required to be thoroughly familiar. Incumbent may have access to records containing social security numbers in the performance of job duties. Emergency Duty:
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation:
We search for creative solutions and manage resources wisely.

C ollaboration:
We use teamwork to achieve common goals & solve problems.

A ccountability:
We perform with integrity & respect.

R esponsiveness:
We achieve our mission by serving our customers & engaging our partners.

E xcellence:
We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total…