Administrative Assistant
Listed on 2026-07-01
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant
Administrative Assistant
Tallahassee, FL
Candidate Responsibilities:
Providing administrative support to the Chief of Medical Services
Assist with daily administrative operations in the Division of Children's Medical Services as directed by the Department
Answer and re-direct calls on a multi-line phone system as directed by the Department
Sort and distribute (internal and external) mail as directed by the Department
Greet and assist visitors in finding the correct destination as directed by the Department
Ensures compliance with DOH policies and procedures
Assists the Bureau Chief in coordinating daily operational functions within the Division
Coordinates, reviews, edits, and formats outgoing correspondence
Drafts, formats, and completes routine memos and letters within established time frames
Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff
Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials
Coordinates and makes arrangements pertaining to conference calls
Attends staff and other meetings as required
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