Administrative Assistant Iii

Administrative Assistant III -

The Office of the State Courts Administrator (OSCA), Office of Information Technology (OIT) seeks an Administrative Assistant III to provide high-level administrative, procurement, fiscal, accounting, and clerical support in a fast-paced environment. This position serves as the primary administrative support to the Chief Information Officer (CIO) and assists with technology procurement, budget monitoring, financial tracking, inventory management, travel coordination, and office operations.

Key responsibilities include procuring IT software, hardware, and services; tracking budgets, allotments, encumbrances, expenditures, and inventory; preparing spreadsheets, reports, correspondence, and presentations; coordinating travel and processing reimbursement vouchers; auditing travel expenses; and supporting the CIO and Budget & Planning Manager with administrative and operational needs.

Education and Training Guidelines:

Education:

Bachelor's degree.

Experience:

Three years of work experience in business administration, office skills, or related field. Preference may be given to candidates with a minimum of 3 years of experience processing invoices and arranging and processing travel in accordance with the State of Florida/DMS policies and procedures. Preference may also be given to candidates with intermediate-to-advanced proficiency in standard Microsoft Office applications.

Competencies:

Strong written and verbal communication skills, proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat, demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment, strong organizational, analytical, and problem-solving skills, ability to prepare reports, correspondence, spreadsheets, and presentations, ability to establish and maintain effective working relationships with court personnel, government agencies, vendors, and the public, ability to work independently, exercise sound judgment, and manage projects with minimal supervision.

Special Comments:
To be considered for the position, all applicants must submit a complete and accurate application profile, which includes essential information such as dates of service, reasons for leaving, and other qualifications. Ensure that all employment history and detailed information about work experience are included in the application. This should encompass military service, self-employment, job-related volunteer work, internships, and any other relevant experiences, along with explanations for any employment gaps.

Please note that applicants who do not provide all the necessary information will not be considered for this position.

How to Apply:

Submit a current and complete online State Employment Profile Application through the People First State of Florida Jobs website, and view the State Courts System page at  For additional information about the job advertised, please contact the Office of Human Resources by phone at . An application must be submitted for the position, listing the appropriate class title and position number for which you are applying.

Your application must be received by 11:59 p.m. on the closing date. When using the People First State of Florida Jobs website to apply, and assistance is needed with using the system, contact the People First Service Center by phone at