Fall Administrative Intern - UNPAID

Administrative Assistant Intern

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The role of Administrative Assistant is a pivotal position that provides essential administrative support to enhance the efficient operation of service areas. In this dynamic role, you will manage the Director's calendar, schedule meetings, arrange travel and appointments, and handle communications and correspondence on behalf of the Program Supervisor. You will play a key role in coordinating meetings by preparing agendas, taking notes, and following up on action items, which will help keep the team organized and focused.

In addition, you will oversee office supplies, assist with data entry and database maintenance, support grant and fundraising efforts, and organize both internal and external events to strengthen the agency's outreach. A critical aspect of this position is ensuring the confidentiality of sensitive refugee data, thereby helping the Program Supervisor comply with relevant regulations. You will also contribute to the agency's reporting needs for stakeholders and funding organizations, ensuring transparency and accountability.

To succeed in this role, strong organizational skills, attention to detail, and proficiency in office software are essential. Ideally, candidates will have 2-3 years of experience in an administrative capacity, particularly in the nonprofit or refugee resettlement sector. As the Administrative Assistant, you will collaborate closely with staff and external partners, helping further the agency's mission of supporting refugees. Your performance will be evaluated based on the accuracy, timeliness, and professionalism of your work, along with your communication skills and overall support to the Program Supervisor.

This position offers a unique opportunity to make a meaningful impact in the lives of those you serve.

The hours for this position are flexible; however, will primarily be between 9AM and 5PM on weekdays, with occasional weekend activities. Please note that all internship positions are unpaid. This position requires a minimum of 15 hours a week for 3 consecutive months.

Responsibilities:
The Administrative Assistant Intern will assist the Program Supervisor with the following tasks:

• Support in planning and implementing programs and activities for refugee clients.
• Assist in coordinating logistics and resources for workshops, community events, and service delivery.
• Manage and maintain project documentation, including client records, reports, and meeting notes.
• Help with preparing summaries and recommendations for program improvement.
• Assist in preparing communication materials for clients, staff, and community partners.
• Aid in maintaining databases and filing systems to ensure efficient information retrieval.
• Coordinate meetings with staff, volunteers, and community stakeholders, including scheduling, preparing agendas, and taking minutes.
• Perform data entry and analysis for program-related reports and grant applications.
• Conduct research to support program development and client needs assessments.
• Support general administrative tasks, such as ordering supplies, managing office resources, and maintaining inventory.
• Draft and proofread internal and external communications, including emails and reports.
• Assist with grant proposal preparation by gathering necessary documentation and data.
• Help maintain compliance with agency policies and procedures by ensuring…