OPS Purchasing Specialist

OPS Purchasing Specialist -

This OPS Purchasing Specialist is within the Bureau of Procurement & Contracting Services (BPCS), My Florida Market Place  (MPMP) Team, under the Division of Administrative Services. This position is responsible for duties related to contracts and customer service as listed below. Ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures. Reviews and processes purchase requisitions for approval through the state's eProcurement system, known as MFMP, in a timely manner, ensuring they are complete, accurate, and in compliance with all Policies, Rules, and Regulations prior to routing for final approval.

MFMP system administration, new accounts, account changes and maintenance. Communicate any issues or concerns to the MFMP Administrator (Supervisor) and assist in determining a resolution. Aid division personnel in determining the appropriate method of procurement, available sources, specifications, competitive price quotations, Office of Supplier Diversity, and the Department of Management Services (DMS) State Contracts and Agreements. Conducts quality assurance audits to ensure purchasing card (P-Card) transactions are complete, accurate, and in compliance with all Florida Statutes, Florida Administrative Codes, and Department Policies and Procedures.

Proactively identify and meet the needs of all customers both internally (Section, Bureau, Division, and Agency) and externally (Citizens, Vendors, Recipients, other Agencies, etc.). Expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for customers at all times. Track and document the Department's Minority-, Women- and Veteran-owned expenditures for the DMS Office of Supplier Diversity annual Business Participation Plan.

Answer and distribute incoming BPCS telephone calls, receive visitors, and answer routine inquiries from Department staff and vendors regarding purchase order information. Makes recommendations for improving current procurement processes. Assist in conducting departmental staff training and/or workshops related to MFMP procurement procedures. Submits all reports and required paperwork in a timely manner. Maintains files as required for auditing purposes; provides auditors with purchasing information, as needed.

Performs other related duties as required.

Minimum Qualifications:

At least two years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees. A valid driver's license.

Position of Special Trust Requirement:
This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Required Knowledge, Skills, and Abilities:
Knowledge of and ability to apply State of Florida purchasing rules, regulations, and procedures to include Florida Statutes, Administrative Code, and other authorities as applicable. Knowledge of the Department of Financial Services (DFS) Statewide P-Card system, WORKS. Knowledge of and ability to apply Chapter 287, Florida Statute and Chapter 60A-1, Florida Administrative Code. Knowledge of and the ability to effectively use computers and the following applications:
Microsoft Word, Excel, Outlook, and Microsoft Teams. Ability to effectively use the state's eProcurement system, MFMP. Ability to utilize DMS State Contracts and Agreements website to procure commodities and services. Ability to prioritize, organize, and perform multiple work assignments in a fast-paced environment with competing deadlines, while meeting deadlines and maintaining scheduled time frames. Ability to work independently, plan, organize, prioritize assignments, and apply problem-solving techniques to manage time, and resources effectively.

Ability to develop various reports and maintain purchasing records. Ability to…