Administrative Assistant

Job Title

This position involves independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

The job includes performing special assignments, research, and report preparation. It also involves reviewing records and reports which require action and recommending solutions or courses of action. The role assists the supervisor in handling daily administrative duties and acts in matters where authority has been delegated. It includes preparing confidential correspondence, securing information necessary for preparing replies, and answering telephone inquiries to relieve the supervisor from routine assignments.

The job processes a variety of correspondence, investigates subject matter, and prepares replies. It defines and investigates problems; formulates methods of resolution. The position assists in formulating and recommending programs and policies of the unit; interprets and administers policies. It represents the supervisor at meetings and performs general office management duties. The job assists in planning full committee and/or subcommittee meetings and workshops.

It is responsible for preparing committee meeting notices, detailed agenda, meeting material, and meeting summary. The role is responsible for recording and reporting out committee meetings and tracking a large volume of correspondence, other communication, and reports related to certain committee responsibilities. It is also responsible for maintaining public records and responding to public records requests. The position performs other related duties as required.

The job requires knowledge of administrative principles and practices, research techniques, and the Microsoft Office Suite, especially Word and Excel. It demands the ability to pay attention to detail and review work for accuracy and quality of content. The role requires the ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.

It needs the ability to collect, analyze, and interpret data, plan, organize, and coordinate work assignments, and communicate effectively verbally and in writing. The position requires the ability to deal tactfully and courteously with the demands of the public, handle confidential information, understand and apply rules, regulations, policies, and procedures, prepare reports, correspondence, and maintain records, utilize problem-solving techniques, and train others.

A bachelor's degree from an accredited college or university is required. Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Preference will be given to those with legislative experience.

Salary is commensurate with experience. The Legislature offers a competitive benefits package.

If an accommodation is needed for a disability, please notify Human Resources.