Legislative Assistant

Legislative Assistant

Under limited supervision, work as part of the Council's legislative team performing complex administrative and analytical work. The Legislative Assistant reports to assigned Council member and will assist in day-to-day legislative and administrative operations as well as be an integral part of the team responsible for planning, executing, and ensuring the effectiveness of the Council's legislative and policy agenda; must be able to attend evening meetings.

Employee serves at the pleasure of the assigned elected official.

The job duties/responsibilities listed below are those that an employee must be able to perform, with or without reasonable accommodation. The list of duties is intended to be representative of the tasks performed within this classification. The omission of a duty does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Management may modify this description as the needs and requirements of the position change.

• Performs administrative support work for the legislative team including coordinating scheduling and activities, assist in planning city council meetings including special presentations, and maintains information and literature regarding the Council.
• Together with the legislative team acts as a liaison with constituents, interest groups, committee and agency staffs in assigned issue areas.
• Supports the development and fulfillment of the Council's legislative agenda including researching issues, assisting with legislative initiatives, monitoring policy developments.
• Documents opinions on issues communicated via telephone, email, or mail, including full name, address, and all relevant information as appropriate.
• Assists in managing Council's Executive Appointments to Boards and Council. Assists in developing and distributing information, fact sheets, and talking points about legislative initiatives for use within the Council's Office.
• Perform all related duties as assigned.

High school diploma or GED (Education will be verified) and three (3) years of progressively responsible administrative office experience. Associate's degree in business or public administration and experience in a legislative office highly desirable.

Knowledge, Skills and Abilities

• Knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of common software applications such as Microsoft Office suite.
• Skill in using general office equipment (e.g. computer, telephone, printer, copier, etc.)
• Skill in editing documents for correct grammar.
• Skill in completing assignments accurately with attention to detail.
• Ability to prepare written reports
• Ability to maintain administrative and fiscal records, prepare reports, purchase orders.
• Ability to compose original correspondence from general instructions.
• Ability to communicate, understand and carry out moderately complex oral and written instructions.
• Ability to establish and maintain effective working relationships with City officials, associates, and the general public

Physical Standards Required to Perform Essential Job Duties:

The position performs work where the employee is frequently required to sit, talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms, or sustained keyboard operations. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The noise level in the work environment is usually quiet.

Equal Employment Opportunity Statement:

The City of Riviera Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job.

In compliance with the ADA, the City of Riviera Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current…