Court Education Program Coordinator

Court Education Program Coordinator

The Court Education Program Coordinator works independently, planning, coordinating, and implementing continuing education courses for judges and other State Courts System (SCS) personnel. The position is responsible for collaborating with planning committees, negotiating with hotels and vendors, reviewing contracts, preparing flyers/announcements, maintaining records, purchasing course supplies, preparing and shipping educational materials, serving as a registrar, and supervising compilation of program evaluations.

Travel throughout the state is required to staff in person programs. The primary duties of this position include, but are not limited to, the following:

• Coordinate all hotel and onsite logistics, including contract execution, meeting space and room set-up based on program specifications and meeting space needs; on-site liaison with hotel staff; coordinate faculty audio-visual requests and procure audio-visual services; coordinate with faculty to determine room set-up needs; ensure available sleeping rooms for participants, faculty, and staff; acquire overflow hotels as necessary; arrange for on-site security;
  
  equipment transportation and set-up; ensure correct set up of meeting spaces; staff pre-conference meeting with hotel representatives.
• Coordinate and distribute educational materials to attendees in collaboration with content leads; compile faculty biographical information and photos; create agendas; create and maintain Cvent Attendee Hub applications and participant website for assigned programs.
• Create participant and faculty correspondence, program announcements, information sheets, application/registration forms, enrollment/waiting list letters, evaluation, receipts, On Arrival name badges, name tents, tracking charts; create and maintain event registration in C-vent, organize participant, faculty, and staff registration; maintain waiting lists for courses; design and transmit various course announcements; prepare registration packets; set up and troubleshoot On Arrival equipment used for check-in and badge printing;
  
  respond to inquiries concerning enrollment status, program dates, requests for materials; create and maintain attendee spreadsheet for assigned programs.
• Prepare staff notebooks and documentation for committee meetings; handle logistics for faculty or committee meetings; obtain technical support for audio-visual equipment; provide supplies for faculty or staff use; coordinate participant evaluations.
• Maintain internal office records, correspondence, and original materials files for courses and education programs; distribute materials to judges and other court personnel upon request; ensure final Cvent registration data is accurate after each program; compile registration and attendee reports upon request.

Education and Training Guidelines

Education:

A bachelor's degree in education, public administration, communications, or a closely related field.

Experience:

Three years of related experience, with a preference for experience in meeting planning for large groups.

To be considered for the position, all applicants must:

• Submit a complete and accurate application profile, which includes essential information such as dates of service, reasons for leaving, and other qualifications.
• Ensure that all employment history and detailed information about work experience are included in the application. This should encompass military service, self-employment, job-related volunteer work, internships, and any other relevant experiences, along with explanations for any employment gaps.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized health insurance plan, optional enrollment in life, dental, and disability insurance plans, and paid term life insurance. The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check.

Employment in this position is contingent upon a satisfactory criminal background check.

How to Apply:

Submit a current and complete online State Employment Profile Application through the People First State of Florida Jobs website, and view the State Courts System page at  An application must be submitted for the position, listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date.