Staff Assistant
Job in
Tallahassee, Leon County, Florida, 32317, USA
Listed on 2026-07-29
Listing for:
State of Florida
Full Time
position Listed on 2026-07-29
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Office Assistant
Job Description & How to Apply Below
Requisition No: 880246
Agency:
Office of the Attorney General
Working Title:
STAFF ASSISTANT
- Pay Plan:
Career Service
Position Number:
Salary: $34,759.92 - $36,402.86
Posting Closing Date: 07/31/2026
Total Compensation Estimator Tool
Our Organization and Mission:
The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.
Pay: $34,759.92 - $36,402.86 Annually
Position Summary:
The incumbent in this position supports the Program Administrator and Training Specialist in the Bureau of Victim Compensation and plays an integral role in the overall effectiveness and efficiency of the program through daily activities.
Qualifications:
* Three years of secretarial or clerical work experience; or
* A high school diploma or its equivalent and 1 year of secretarial/administrative experience.
* College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience; or
* Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
The Work You Will Do:
This position's duties include but not limited to the following:
* Facilitate and assist with the employee selection and recruitment process, as needed.
* This includes but is not limited to contacting applicants to schedule work samples and/or interviews, reserving rooms, copying materials, and escorting visitors.
* Support the Program Administrator and Program Specialist whose primary duties are to provide training. This includes compiling training materials, conducting research, preparing work stations, and assisting with coordinating various staff trainings.
* Perform criminal history background checks for victims and applicants seeking benefits using the Criminal Justice Information System, at the rate in which the correspondence was received and with no margin of error.
* Processing incoming correspondence accurately and in accordance with procedures.
* This includes receiving, date-stamping, sorting, and distributing mail (physical, postal, and electronic) to appropriate staff; scanning documents for transmittal into the IN-Queue system; and reviewing IN-Queue task sheets to determine relevance and delegation to inventory at the rate in which the correspondence was received.
* Review new applications, expense documentation, and related correspondence for completeness, and perform the data entry of the document information into the applicable claims management system, at the rate in which the correspondence was received and with no margin of error.
* Correctly transfer documents into the applicable document imaging systems (OnBase/VANext) immediately upon completion of data entry; record action log notes to document receipt when necessary; update IN-Queue task sheets with applicable information; and process or reassign IN-Queue tasks sheets in accordance with procedures.
* Achieve quantitative measurements of aptitude in data entry of no less than 50 new claims and 50 expenses monthly.
* Evaluates and maintains supplies needed for business continuity.
* This includes organizing and monitoring the inventory, preparing purchase requisitions for replenishment, obtaining quotes and new product recommendations, and distributing deliveries.
* Complete special projects as requested and finalize directives within established time frames.
* Perform all other related duties as requested.
* Note:
This position may require extended hours and/or travel outside of the work site.
Candidate Profile (application) must be completed in its entirety.
* Include supervisor names and phone numbers for all periods of employment.
* Account for and explain any gaps in employment so that the hiring process is not delayed.
* Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
* It is unacceptable to use the statement "See Resume" in place of entering work history.
* If you experience problems applying online, please call the People First Service Center at .
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
* Annual and Sick Leave benefits.
* Nine paid holidays and one Personal Holiday each year.
* State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
* Retirement plan options, including employer contributions (For more information, please click ).
* Flexible Spending Accounts
* Tuition waivers.
* And more! For a more complete list of benefits, visit
IMPORTANT NOTICE:
To be considered for the position, all applicants must:
Submit a complete and accurate application profile…
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