Branch Office Manager

Branch Office Manager

Lawyer Regulation | Tallahassee, FL

Minimum starting salary $59,971.75 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Manages office workflow and assignments in coordination with attorneys. Provides a variety of high level administrative and secretarial services to the Chief Branch Discipline Counsel. Provides legal secretary support to Chief Branch Discipline Counsel and bar counsel. Manages and supervises office staff. Assists with budget preparation.

Bachelor's Degree (proof of degree required at interview). Additional progressively responsible administrative/secretarial and/or office management experience may substitute for the degree on a year-for-year basis.

Two (2) years of progressively responsible administrative/secretarial experience and two (2) years of office management/supervisory experience.

Hires and supervises support staff (secretaries, administrative support) and provides administrative support to Chief Branch Discipline Counsel and bar counsel. Prepares and conducts annual evaluations for all support staff.

Performs legal secretary duties to Chief Branch Discipline Counsel and bar counsel.

Processes weekly expense reports, invoices, travel requests, and investigator time reports.

Oversees office supplies, furniture, and equipment; reviews incoming mail, and opens new cases in CAMFI.

Assists in preparing branch office budget.

Provides technical support to the office and as needed, to Practicing with Professionalism seminars.

Administrator for branch's internet research databases.

Ensures timely and appropriate responses to public records requests. Acts as Custodian of Records for branch office.

Provides backup support for the legal secretary and administrative support positions as needed.

Administrative principles and procedures

Office management procedures and practices

Sound fiscal practices

Budget preparation

Case Management Database or similar database

Adobe Acrobat

Correct spelling, punctuation and grammar usage

Basic arithmetic

Using computers, printers, facsimile machines, copiers, scanners, and postage meter.

Correspondence and report writing

Office management

Supervisory techniques

MS Office

Prioritizing, planning, organizing and coordinating work assignments

Implement and evaluate administrative procedures and policies

Interpret TFB policies and procedures

Communicate effectively and professionally, both verbally and in writing

Type letters, memoranda and pleadings in correct format

Create ADA compliant forms and documents using Adobe

Establish and maintain effective working relationships with others

Demonstrate initiative in group projects and individual settings

Tactfully manage difficult situations

Operate well under pressure and in a team atmosphere

Consistently provide excellent customer service

Manage and supervise others

Manage an office

Use discretion and independent judgment

Learn The Rules Regulating The Florida Bar

Sit for long periods of time

Hear and converse over the telephone

Key/work frequently on a computer

Lift 5 to 10 lbs

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.