Senior Administrative Assistant

** What We're Looking For*
* At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails, while under limited supervision, leverages specialized skills and experience to provide administrative support typically to senior leaders and managers. Administrative functions may include maintaining calendars; scheduling meetings, including attendance at external events; making travel arrangements and assisting in preparing and submitting expense reports; handling correspondence; preparing reports, meeting minutes, presentations, agreements, and contract documents; distributing mail; maintaining electronic and physical files;

working with vendors to obtain quotes; serving as a point of contact and resource for visitors; and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various other software applications to perform tasks.

** What You'll Do:*
* + Maintains multiple calendars and schedules appointments. Coordinates and schedules meetings and prepares meeting agendas. Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries.

+ Screens incoming calls, emails, letters and visitors. Answers routine questions and provides information on behalf of the manager. Sorts and distributes incoming mail and prepares outgoing mail. Routes or answers routine correspondence not requiring manager's attention.

+ Communicates management's instructions or desires to various individuals and/or departments and initiates follow-up action. Furnishes and obtains information from other executives or outside representatives as requested.

+ Prepares reports, gathering and summarizing a variety of data from multiple sources. Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets.

+ Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

+ Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items.

+ May transcribe dictation, often covering subjects of a technical and/or confidential nature.

+ Performs other duties as assigned.

** What You'll Need:*
* + High School Diploma/GED or equivalent

+ 4 years related administrative experience

** What We Prefer:*
* + Ability to maintain confidentiality

+ Planning, time management and organizational skills

+ Ability to balance multiple tasks and changing priorities

+ Attention to detail

+ Strong organization and prioritization skills

+ Exceptional oral and written communications skills

+ Ability to effectively interact with and build relationships

** Additional Information*
* for benefits information: HNTB Total Rewards

to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.

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Locations:

Tallahassee, FL

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_NOTICE TO THIRD-PARTY AGENCIES:_

_HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity.

Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._

** Job Type:
** Regular

** Full/Part Time:
** Full time

** Job Category:
** Administration Group

** ReqID:
** R-31027

Equal Employment Opportunity & Disability Accessibility Statement

HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. The HNTB Companies ensure nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964.

Any applicant with limited English proficiency or a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application or hiring process should contact us at Reas or call  for assistance. HNTB will make determinations on requests for accommodations on a case-by-case basis.

Hearing and speech impaired individuals who seek assistance or accommodation in applying for a position via TTY, may dial 711 in the…