Administrative Assistant Ii-Ses - 43000294

Administrative Assistant II - SES

This is an employment opportunity for current employees within the State Personnel System. Requirements include two (2) years of experience as an Administrative Assistant, or Administrative Secretary, or a post-secondary degree from an accredited college or university may be used as an alternative for the years of experience on a year-for-year basis. Proficient in Microsoft Word, Excel, and Outlook. One (1) year working experience of My Florida Market Place (MFMP).

One (1) year working experience of State of Florida P-Cards.

Preferences include working experience with FLAIR and WORKS. Experienced in preparing travel arrangements, authorizations and reimbursements using STMS. A bachelor's degree from an accredited college or university.

Minimum qualifications for this position include the following required entry level knowledge, skills, and abilities: knowledge of office procedures and practices, knowledge of the principles and techniques of effective communication, ability to use correct spelling, punctuation and grammar, ability to type letters, memoranda and other standard business forms in correct format, ability to operate general office equipment, ability to handle telephone calls in a courteous and effective manner, ability to work independently, ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing, ability to plan, organize and coordinate work assignments, ability to understand and apply applicable rules, regulations, policies and procedures relating to MFMP and P-Card's, ability to communicate effectively, ability to establish and maintain effective working relationships with others, ability to exercise own discretion and independent judgement regarding matters of significance, ability to train administrative assistant staff in the policies and procedures relating to purchasing.

The hiring range for this position is $50,000.00 - $55,000.00. Employees of the Department of Financial Services are paid on a monthly pay cycle. This position is not eligible for teleworking. Applicants will be required to work in the Tallahassee Office located at 1801 Hermitage Blvd. The work hours are 8:00 a.m.

- 5:00 p.m. Interview will consist of: oral interview questions.

All responses to the qualifying questions for this job advertisement must be verifiable in your State of Florida employment application. Candidate Profile (application) must be completed in its entirety. It is unacceptable to use the statement "See Resume". Please include the names and phone numbers for the supervisor(s) and/or Human Resource Department for all periods of employment. Account for and explain any gaps in employment so that the hiring process is not delayed.

Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. Each field (address, city, and state, dates, phone numbers, etc.) should be completed. Experience and/or degree requirements must be met at the time of application submission to be considered. Upon the selection of the top candidate, a current supervisory reference contact will be required.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Brief description of duties includes coordinating all purchases processed through My Florida Market Place (MFMP) system and FLAIR, ensuring all are done properly and in a timely manner. Trains and coordinates Division's administrative assistant staff regarding purchase requisitions going through MFMP. This position assists/trains the Bureau Chiefs as well. Coordinates and reviews all purchase requests for accuracy and procurement practices as defined in F.S. Chapter 287, F.A.C., Rule 60-1.

Receives all invoices/receipts and processes them, check Flair daily for purchases, functions as assistant to the Bureau of Collateral Management as a Requester…