DOS - Professional Accountant Specialist

Position: DOS - Professional Accountant Specialist - 45000548
Requisition No: 869819

Agency:
Department of State

Working Title:

DOS - Professional Accountant Specialist
- Pay Plan:
Career Service

Position Number:

Salary: $47,668.01

Posting Closing Date: 02/20/2026

Total Compensation Estimator Tool

Department of State

Professional Accounting Specialist

Division of Administrative Services

Bureau of Planning, Budget & Financial Services

Open Competitive

Minimum Qualifications:

* High School diploma and 2 years professional accounting experience with the state of Florida.

* Experience with processing invoices for payment in My Florida Market Place .

* Experience with FLAIR.

Preferences:

* Experience with processing Travel Reimbursements Vouchers for payment.

* Experience with approving Florida Purchasing Card charges.

* Experience with FACTS

Special

Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Serves as Financial Representative for assigned division. Assists and responds to requests concerning accounts payable and operating budget.

Processes all My Florida Market Place invoices as well as travel reimbursements, incidental invoices. All payments must comply with the Department of Financial Services - Reference Guide for State Expenditures, State Purchasing and Department policies. Maintain and monitors current balances of all purchase orders assigned and all encumbrances in FLAIR assigned. Completes all payments within the time frame requirements of Section 215.422, F.S.

Assists with monthly and fiscal year-end closing processes, including reconciling FLAIR and cash receipts.

Analyzes financial data to ensure compliance with state and federal laws and executing corrective actions for errors.

Independently audits and processes complex contracts and grants, focusing on deliverables and payment methods.

Generates a Summary of Contractual Services Agreement from FACTS that is approved by the appropriate contract manager for each invoice. Encumber each contract or agreement in Florida Accounting Information Resource system ensuring funding codes used are appropriate and correct. Monitor, track balances, budget releases and cash. Ensure payment is processed timely. Requests additional budget release and cash as needed. Reconcile appropriate spread sheets to FLAIR.

Serve as backup Financial Representative for all Departmental contract, memorandum of agreements and other miscellaneous agreements. Responsible for the input of all information in documents to FACTS (Florida Accountability Contract Tracking System).

Processes Purchasing Card receipts from assigned division and other divisions as needed. Ensures all required management approvals and support documentation are attached. This includes approval from Purchasing if the purchase will exceed $1,000.00 and Information Resource Request (IRR) approval from the Chief Information Officer. Assigns funding codes that are appropriate and correct. Verify cash and budget availability. Payments are completed to the bank within established time frame notwithstanding unforeseen complications

Works with the Purchasing Office in the requisition to purchase processes by assigning funding codes that are appropriate and correct.

Works cohesively with the budget department to ensure invoicing and amendments align correctly.

Responsible for assembling payment vouchers and assisting with the mailing of state warrants from payment vouchers for assigned division on a daily basis.

Perform other work-related duties as required.

Knowledge/Skills/Abilities:

* MS Word & Excel, FLAIR, FACTS & accounts payable.

* Knowledge of accounting principles, practices & procedures.

* Ability to prepare & maintain a variety of accounting records.

* Ability to understand & apply rules, regulations, policies & procedures.

* Communicate effectively both verbally & in writing.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

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