Records Specialist

Position: RECORDS SPECIALIST - 43001588
Requisition no: 865758

Agency: financial services

Working title:

records specialist
- Pay plan: career service

Position number:

Salary: $34,760.00

Posting closing date: 03/03/2026

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* open competitive employment opportunity
* Class title: records specialist (non-sworn position)

Division: criminal investigations division

Bureau: support services, public records section

City: tallahassee

County: leon

Special notes:

The criminal investigations division encompasses all law enforcement and forensic components residing within the department of financial services. This advertisement is for the bureau of support services. This advertisement is for a records specialist position which is a non-sworn position.

for additional information about the department of financial services, criminal investigations division.

To apply for this position, submit a state of florida employment application via people first and submit a supplemental application to the following email address:

for supplemental application.

Questions:

Job line phone number:

This supplemental application must be received no later than five (5) business days after the closing date of this advertisement in order to be considered for this position.

This is not a telework position. Candidate will be required to work in the office.

Requirements:

* high school diploma or its equivalent.

* proficient in using microsoft office products (word, excel, outlook, etc.)

* valid driver's license from the florida department of safety and motor vehicles by time of employment.

Preferences:

* a post-secondary degree from an accredited college or university.

* one (1) year of administrative work experience.

* proficient in using adobe acrobat pro.

* special consideration may be given to eligible candidates who have bilingual verbal and written skills that meet a critical need of the agency's mission.

This position requires a security background check, including fingerprint as a condition of employment.

Employees of the department of financial services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Candidate profile (application) must be completed in its entirety. Please read below:

* please include the names and phone numbers for the supervisor(s) and/or human resource department for all periods of employment.

* account for and explain any gaps in employment so that the hiring process is not delayed.

* experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement "see resume".

* each field (address, city, and state, dates, phone numbers, etc.) should be completed.

* if claiming right to interview, candidate must attach a copy of your official layoff letter when applying.

* upon the selection of the top candidate, a current supervisory reference contact will be required.

Experience and education requirements must be met at the time of application submission to be considered.

What is the selection process?

Selection is a three-to-six-month process where the successful applicants must pass the oral interview and written exam, cjstc background prior to beginning.

If selected for an interview, interview will be conducted in person.

The benefits of working for the state of florida:

Working for the state of florida is more than a paycheck. The state's total compensation package for employees features a highly competitive employee benefits including:

* state group health insurance coverage;
* $25,000 life insurance policy (100% paid by employer);

* dental, vision, and other supplemental insurance options available;

* annual and sick leave benefits;

* 10 paid holidays each year;

* retirement plan options, including employer contributions (for more information, please click );

* flexible spending accounts; and

* tuition waivers to attend state of florida community colleges, colleges, and universities!

Minimum qualifications for this position include the following required entry level knowledge, skills and abilities:

* knowledge of the methods for organizing and presenting data and documents

* knowledge of the methods of data collection

* knowledge of the principles and techniques of records management

* knowledge of administrative principles and practices

* knowledge of principles and techniques of effective communication (oral and written)

* knowledge of problem-solving techniques

* ability to collect, analyze and record data relating to records or operational procedures

* ability to utilize problem-solving techniques

* ability to prepare reports and written correspondence

* ability to make decisions in a timely manner

* ability to plan, organize and coordinate work assignments

* ability to understand and apply applicable rules,…