Purchasing Specialist - 37010258

Purchasing Specialist -

The Purchasing Specialist position is within the Bureau of Procurement & Contracting Services (BPCS) Contracts Team, under the Division of Administrative Services. This position is responsible for duties related to contracts and customer service as listed below.

Contracts - Employee is required to demonstrate knowledge of rules, statutes, regulatory authorities, and Department policies regarding contracts. Employee provides support to the department's programs by offering the following services:

• Responsible for data entry of contracts & grants into the Florida Accountability Contract Tracking System (FACTS), also assist as needed with drafting contracts, amendments, renewals, and extensions; uploading agreements into the agency's records database and may assist with obtaining contract documentation for various projects/entities.
• Proactively identifies and meets the needs of all customers both internally (section, bureau, division, & agency) and externally (citizens, vendors, recipients, other agencies, etc.). Employees are expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for the customer at all times.
• Employee will be available on an as-needed basis to assist other sections within the Bureau of Procurement & Contracting Services. Additional duties may include, but not limited to, accurately reviewing and processing My Florida Market Place  (MFMP) requisitions, assisting with bid opening at public meetings, etc.
• Perform additional duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of procurement including purchasing, contracting, and competitive solicitation.
• Knowledge of and ability to effectively use computers and the following applications:
  Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Adobe Acrobat, MFMP, VBS, FACTS and OCULUS.
• Knowledge of Chapters , 212, 215, 216, 283, 286, 287, 413, and 946 Florida Statutes;
  Chapters 60A-1 and 69I Florida Administrative Code; and CFO Memoranda.
• Ability to review contracts and grant agreements to ensure compliance with applicable statutory and regulatory requirements.
• Ability to interpret and apply federal, state, and local laws, regulations, and policies.
• Ability to coordinate and work well with others to complete assignments and projects.
• Ability to plan, organize and coordinate work assignments while meeting deadlines and maintaining scheduled time frames in a fast-paced environment with competing deadlines.
• Ability to communicate effectively and accurately both verbally and in writing including use of proper grammar, spelling, and composition of the English language.
• Ability to document, track and compile data effectively in a variety of reporting formats.
• Ability to work independently and apply problem-solving techniques.
• Ability to comprehend and apply applicable rules, regulations, policies and procedures.
• Ability to establish and maintain effective working relationships with others.
• Ability to create job aids, tools, and other materials and train and assist employees in the use of new forms, reports, and procedures.

Minimum Qualifications:

• At least two years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis.
• A credential evaluation report from an approved agency must be submitted along with all foreign degrees.
• Valid Driver's License.

Where You Will Work:
This position is based in Tallahassee, at the DEP Commonwealth Boulevard Carr Building.