Director - Administrative Operations

Director Administrative Operations

Directs and supervises the activities of the facilities management department and mailroom operations; project management of large facility repairs or capital projects and assists with and/or coordinates administrative procurements.

Directly supervises the Manager of Facilities, Grounds & Security and the Supervisor - General Services.

Required minimum education:

Bachelor's Degree in Business Administration, Real Estate or Property Management or some related field.

Appropriate related work experience may substitute for the degree on a year-for-year basis.

Required minimum professional work experience:
Six (6) years of relevant work experience to include experience in project or facilities management; safety and security; procurement; contract/vendor management and at least two (2) years of supervising, hiring and training.

Required licensure certification(s):
Valid FL driver's license.

Essential Duties and Responsibilities:

• Establishes priorities and oversees the Facility, Grounds & Security, Print Shop and the Mailroom departments and staff.
• Serves as project manager for significant facility repairs, renovations or other capital improvement projects. This includes developing and monitoring project plans.
• Assists direct reports with staffing requirements such as hires, onboarding, training, evaluations and terminations.
• Establishes and coordinates the overall Security Plan for all facilities.
• Assists Division Director and HR with Safety and Workers Compensation mitigation efforts.
• Maintains and updates the disaster recovery plan. Which includes periodic exercises to ensure team members are prepared.
• Assists with leasing activities, serves as liaison with tenants and assists branch offices with landlord/leasing issues or concerns.
• Assists with the property and business insurance policies and claims and other administrative management duties as assigned.

Knowledge of:

• Facilities management and operations, purchasing, procurement and contract administration
• Project planning and scheduling
• Security and safety procedures
• Disaster planning
• Tenant relations

Skilled in:

• Property & Property Improvement Project Management
• Supervising and managing staff
• Vendor and contract management
• Budget development and management

Ability to:

• Prioritize, plan and coordinate workload
• Interpret policies and procedures
• Develop procedures
• Communicate effectively and professionally, in both verbal and written
• Establish and maintain effective working relationships
• Tactfully manage difficult situations
• Use discretion and independent judgment
• Maintain confidentiality
• Work outside of normal business hours
• Lift up to 100 lbs., be able to bend, stand and walk for long periods of time
• Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.