Payroll Clerk

Overview

The Payroll Clerk supports the organization’s payroll operations by ensuring accurate, timely processing of employee compensation and maintaining compliance with company policies and regulatory requirements. This role plays a key part in maintaining payroll integrity, supporting employees with payroll related inquiries, and contributing to the overall efficiency of the finance and HR functions.

• Process payroll on a scheduled basis, ensuring accuracy in hours worked, earnings, deductions, and adjustments.
• Review and verify timesheets, attendance records, and leave requests for completeness and compliance.
• Maintain employee payroll records, including new hires, terminations, pay rate changes, and tax updates.
• Prepare and reconcile payroll reports for internal use and management review.
• Ensure compliance with federal, state, and local payroll laws and company policies.
• Respond to employee questions regarding pay, deductions, direct deposit, and payroll policies.
• Coordinate with HR and Finance to resolve discrepancies and ensure accurate employee data.
• Process and enter vendor invoices.
• Assist with month end reconciliations.
• Set up tax accounts as necessary.
• Process wage garnishments, child support orders, and other mandatory deductions.
• Assist with year end payroll tasks, including W2 preparation and audit support.
• Maintain confidentiality of sensitive payroll information at all times.
• Other duties as assigned.

• At least one year of experience in payroll, accounting, or related administrative roles.
• Familiarity with payroll systems and timekeeping software.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Proficiency with Microsoft Office, especially Excel.
• Strong communication and customer service skills.
• Ability to manage multiple tasks and meet deadlines in a fast paced environment.