Accounting Operations Manager

Our Client is seeking a highly organized, detail‑driven Accounting Operations Manager to lead core accounting functions in a fast‑paced, high‑volume environment. This role oversees Accounts Receivable, Accounts Payable, daily accounting operations, and banking activities, while serving as the primary liaison to our external vendor responsible for monthly financial statements.

This is a hands‑on, execution‑focused role ideal for someone who thrives in operational intensity, communicates with clarity, and is a strong power‑user of Quick Books.

Key Responsibilities

Accounts Receivable

• Manage full‑cycle billing for specialized services
• Ensure timely, accurate invoicing aligned with tight deadlines
• Monitor AR aging and proactively drive collections
• Communicate directly with customers regarding billing inquiries and discrepancies
• Reconcile customer accounts and resolve variances promptly
• Provide weekly AR reporting and cash‑flow insights to leadership

Accounts Payable

• Oversee full AP cycle: invoice entry, coding, approvals, and payment processing
• Maintain organized vendor documentation and files
• Reconcile vendor statements and resolve discrepancies
• Serve as the primary point of contact for vendor communication

Payroll Administration

• Oversee hourly time tracking to ensure accurate and timely payroll processing
• Maintain payroll records, employee changes, and compliance documentation

Banking & Cash Management

• Execute daily banking activities including ACH payments, wires, and check disbursements
• Monitor bank activity and ensure all transactions are accurately recorded in Quick Books

Qualifications

• 5+ years of accounting experience across AR, AP, and banking
• Strong proficiency in Quick Books with the ability to manage invoicing, bills, and daily transactions
• Experience supporting month‑end close processes
• Background in fast‑paced service and/or product‑based environments
• Excellent communication skills with customers and vendors
• High attention to detail and the ability to prioritize competing deadlines