Accounting Assistant

Job Details

Salary Range
: $23.00 - $25.00 Hourly

Accounting Assistant – Accounts Payable

Department:
Accounting

Reports To:

Controller
FLSA Status:
Non-Exempt

Location:

Fire Rock Country Club

The Accounting Assistant – Accounts Payable is responsible for supporting the daily financial operations of the club, with a strong emphasis on the timely and accurate processing of vendor invoices, expense reports, and payments. This position ensures that all accounts payable activities are performed in accordance with club policies, GAAP standards, and internal controls. The Accounting Assistant works closely with the Controller, department managers, and vendors to maintain smooth financial operations and uphold the club’s standards of professionalism and service.

• Review, verify, and process all vendor invoices, ensuring proper coding, approvals, and compliance with club policies.
• Prepare and process weekly check runs, ACH payments, and credit card disbursements.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate and organized AP files and documentation, both digital and physical.
• Monitor aging reports and communicate with vendors regarding payment status as needed.
• Ensure sales tax, use tax, and other required components are correctly applied.

• Assist with month‑end closing activities, including accruals, reconciliations, and journal entries.
• Support annual audits by preparing schedules and providing documentation to auditors.
• Maintain accurate records of fixed assets, leases, or prepaid expenses as assigned.
• Assist the Controller with special projects, financial reporting, and process improvements.

• Communicate with department heads to verify invoice approvals, resolve discrepancies, and ensure timely processing.
• Provide customer service to vendors, members, and staff regarding payment and billing inquiries.

• High school diploma or equivalent required;
  Associate degree or coursework in accounting preferred.
• 1–3 years of experience in accounts payable or general accounting, ideally in a hospitality, club, or service‑oriented environment.

• Strong understanding of accounts payable procedures and basic accounting principles.
• Proficiency with accounting software (e.g., Jonas).
• Intermediate Excel skills and comfort with Microsoft Office Suite.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
• Professional communication skills and a team‑oriented mindset.

• Office environment with regular interaction with staff and occasional interaction with vendors.
• Ability to sit, use a computer, and perform standard office tasks for extended periods.
• May occasionally be required to lift files or boxes up to 20 lbs.