Accounting Assistant

Job Description

This Accounting Associate role focuses on end-to-end accounts payable and accounts receivable processing, accurate financial recordkeeping, and general administrative support for a growing organization. You will handle invoice processing, billing, collections support, and customer and vendor account maintenance while also serving as a key front office contact. This position offers the opportunity to contribute to the growth of the accounting department over time in a culture that values internal promotion, training, and long-term loyalty.

• Process accounts payable, including invoice entry, 3-way matching, and resolution of vendor discrepancies.
• Review invoices for accuracy, proper coding to the general ledger, and correct pricing prior to posting.
• Maintain up-to-date vendor records and support ongoing communication with vendors.
• Manage accounts receivable functions, including generating customer invoices, submitting invoices through customer portals, and applying payments received via ACH, wire, and check.
• Monitor accounts receivable aging reports and support collections follow-up as needed.
• Maintain accurate customer accounts and investigate and resolve billing discrepancies.
• Support month-end close activities by preparing documentation, reconciling information, and distributing customer statements.
• Assist with job tracking, data entry, and daily shipment reconciliation to ensure accurate and timely records.
• Serve as the front office point of contact by greeting visitors, answering incoming inquiries, and directing requests appropriately.
• Coordinate office supplies, maintain organization of the office, and provide general administrative support for the site.
• Provide ongoing administrative and operational support to the accounting team to ensure smooth day-to-day operations.

• 3+ years of experience in accounts payable, accounts receivable, and/or bookkeeping.
• Hands‑on experience with 3-way match and properly coding invoices to the general ledger.
• Experience performing credit card reconciliations.
• Proficiency in Excel, including using sums, working with columns, and drag‑and‑drop functions.
• Strong attention to detail and reliability in a fully on‑site role with standard working hours.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast‑paced environment.
• Clear written and verbal communication skills for interacting with vendors, customers, and internal teams.

• Associate’s degree in accounting, finance, or a related field is preferred.
• Bilingual proficiency in Spanish is highly preferred.
• Prior experience in an accounting associate or similar role handling both AP and AR functions.
• Comfort working with accounting systems and customer/vendor portals.
• Interest in growing within the accounting function and taking on additional responsibilities over time.

The role is based in an office environment where you will work closely with the accounting team and serve as a primary front office contact for visitors and incoming inquiries. The organization fosters a culture that values growth, internal promotion, and loyalty, often encouraging team members to train their replacements as they advance into new roles. You will work with Excel, accounting systems, and customer and vendor portals on a daily basis while contributing to a collaborative and supportive team atmosphere.

This is a Contract to Hire position based out of Tampa, FL.

The pay range for this position is $25.00 - $25.96/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation…