Accounts Payable Specialist, Financial Management

Accounts Payable Specialist, Financial Management (Tampa)

R0010636

The University of Tampa is seeking a professional for the role of Accounts Payable Specialist to support the Office of Financial Management. The Office of Financial Management is responsible for general ledger accounting, accounts payable, payroll, tax and financial regulatory compliance, internal accounting controls, and financial reporting. The Accounts Payable Specialist role supports the accounts payable functions and reports to the Accounts Payable Supervisor.

• Receives and verifies invoices to purchase orders and approves for payment processing.
• Receives and verifies expense reports with proper coding and sufficient documentation; reconciles expense and other financial reports.
• Facilitates payment of vendors, which may include verification of federal , reviewing purchase orders, and resolving discrepancies.
• Maintains W‑9s and W‑8
  
  BEN‑E, verifying that they are up to date and in proper files.
• Serves as the university liaison and responds to inquiries for invoices, expense reports and accounts payable policies and support compliance.
• Creates settlement runs for accounts payable items (expense reports and cash advances).
• Processes ad hoc payments.
• Processes credit memos.
• Maintains Punchout Accounts and all supplier statements.
• Monitors purchase order invoices in match exception.
• Researches payments and assists vendors to resolve differences regarding invoices.
• Ensures policies and procedures are applied to the payment process.
• Processes checks for mailing.
• Reviews p‑card and athletic travel card transactions in Workday; ensures that transactions are properly loaded in the system and verified in an appropriate timeframe.
• Assists other team members as needed.
• Supports additional duties as assigned.
• Provides positive, responsible, and courteous services to all internal and external customers including faculty, staff, students, and vendors.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

• High school diploma or equivalent required; four‑year degree preferred.
• Experience in accounts payable and/or p‑card and reimbursement preferred.
• Strong organizational skills with attention to detail.
• Problem‑solving ability.
• High productivity and dependability.
• Excellent written and oral skills and the ability to establish priorities and manage time wisely.
• Strong interpersonal skills, flexibility, and customer service orientation.
• Previous Workday (or other ERP) experience preferred.
• Proficiency with MS Office, Word and Excel required.
• Knowledge of or rapid learning ability for University of Tampa software programs such as Workday and Microsoft Office.
• Willingness to embrace new technologies and innovative organizational practices.

• Monday‑Friday, 8:30 a.m. to 5:00 p.m.
• Summer:
  Monday‑Thursday, 8:00 a.m. to 5:30 p.m.
• Occasional evenings and weekends may be required.

• FREE Tuition
• Generous paid leave
• Wellness initiatives
• 100% Employer‑Funded Health Reimbursement Account
• 100% Employer‑Paid Short & Long Term Disability Insurance
• 100% Employer‑Funded Employee Assistance Program
• Discounted On‑Campus Dining Meal Plans
• FREE On‑Campus Parking
• FREE Access to Campus Amenities (pool, library, campus events and more)
• Fitness Center
• Pet Insurance
• Flexible Spending Accounts
• And more

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.