Accounts Payable Coordinator

OVERVIEW

This position ensures company bills are paid accurately and timely, correct data is maintained for reporting. Files are kept updated. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

• Review and verify invoices.
• Sort, code, and match invoices with purchase orders.
• Enter and upload invoices into Accounts Payable Tracking system.
• Set invoices and check requests up for payment.
• Post transactions to accounting system.
• Reconcile accounts payable transactions with vendor monthly statements.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files, correspond with vendors and respond to inquiries.
• Assist with month end closing.
• Provide supporting documentation as requested.

• General math skills.
• Knowledge of basic accounting concepts.
• Knowledge of advanced computer skills.
• Skill in courteous and professional phone communication.
• Skill in professional written and oral communication.
• Ability to communicate with co-workers and various business contacts in a courteous and professional manner.
• Team worker.
• Ability to handle multiple tasks in a fast paced, deadline driven environment.
• Effectively communicate with people in potentially stressful situations.
• Ability to consistently meet daily, weekly and monthly deadlines.
• Ability to prioritize and multitask effectively.
• Ability to preserve confidential and sensitive information.

• High school diploma or GED.
• Associate degree highly desirable or the equivalent work experience.
• 1-3 years’ previous experience in accounts payable and/or general accounting.
• Excellent communication skills, both written and verbal.
• Attention to detail.
• Strong organizational skills.
• Ability to handle multiple tasks in a fast paced, deadline driven environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in accounting system. Experience in Sage 300 system is preferred.

• The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.

• The noise level in the work environment is usually minimal.