Accounting Specialist

Accounting Specialist (Administrative)

Under the direct supervision of the Director of Accounting and responsible to the Chief Finance Officer, the Accounting Specialist coordinates accounting functions such as accounts payable, vendor account reconciliation, data processing and reporting.

Critical areas of expertise include: knowledge of account payable, general ledger and accounting functions, proficiency in Excel, problem solving, highly organized, multi-tasking in a high-volume environment.

• Process Accounts Payable for the entire association.
• Review coding and approvals on invoices.
• Entering and posting of all invoices.
• Manages Association Purchase Cards via bank on-line portal.
• Reviews purchase card approvals and coding.
• Audit purchase card purchases.
• Gate keeper for ensuring correct codes are used.
• Researching and resolving accounts payable issues with vendors.
• Uses spreadsheets to allocate charges across centers.
• Seek saving opportunities in regard to late fees, sales taxes and overall cost.
• Ensure that policies and procedures are adhered to.
• Documents key processes and practices.
• When paying contract service vendor ensure paperwork is complete, i.e. W9, proof of insurance, etc.
• Cuts checks and creates positive pay file.
• Takes Association Office deposits to the bank daily.
• Renews vehicle Registrations for Y Vehicles.
• Conducts quarterly Center Cash Audits.
• Verifies Center daily deposits.
• Sends year end 1099s.
• Assists with annual audits pulling vendor files, journal entries, etc.
• Performs all other duties assigned.