Account Assistant

Job Description

Job Responsibilities:

Key Responsibilities:

Purchase Orders (POs:

• Create and send purchase orders and bids to subcontractors for all ongoing projects.
• Manage additional POs for service calls, ensuring prompt processing and accuracy.
• Update and adjust POs as needed to reflect scheduling changes and project needs.

Client Portal & Software Management:

• Maintain accurate records in Stone Profit.

Potential Additional Responsibilities

• Work several accounting functions on a day-to-day basis including invoicing, accounts receivable, etc.
• Work closely with outside CPA to ensure accurate financials and optimal reporting
• Manage project accounting - responsible for accurate job financial breakdowns for all remodeling projects. Ensuring all revenues are collected and expenses are allocated correctly.
• Improve and maintain all company reporting (KPI's - daily, weekly and monthly reports)
• Developing, maintaining, and enhancing accounting and finance policies, processes and procedures.
• Working closely with all team members and management to resolve issues and support achievement of business goals

Requirements:

• Prior experience in administrative roles; experience in construction or remodeling is a strong advantage.
• Highly organized with exceptional attention to detail.
• Strong multitasking skills and the ability to meet deadlines in a fast-paced environment.
• Excellent communication skills to liaise effectively with subcontractors and internal team members.
• Familiarity with purchase orders, bids, and general construction workflows is a plus.
• Experience in accounting and finance
• Strong understanding of Quick Books Online
• Very detail-oriented. Ability to review reports to look for errors and to create reports without errors
• Strong analytical skills
• Eager to learn. Want to come in and make an immediate impact!
• Positive attitude
• Ability to work well with customers and team members
• Enjoys working with software and numbers
• Tech savvy - learns new software/technology systems quickly.
• Highly proficient at using Excel/ Google Sheets and the entire Google Suite
• Excellent communication skills
• Excellent time management skills