Advanced Accounts Receivable Specialist

Advanced Accounts Receivable Specialist
About the Role

USA Tools is seeking a highly detail‑oriented Accounts Receivable Specialist with strong analytical skills and a passion for accuracy. This role goes beyond basic payment posting - it focuses on auditing customer accounts
, weekly route reconciliations
, variance investigation
, and ensuring financial integrity across our mobile distributor network.

The ideal candidate thrives in a fast-paced environment, understands the importance of clean financial data, and can work closely with sales reps to ensure every route, payment, and account is reconciled correctly.

• Audit customer accounts weekly to ensure accuracy, completeness, and proper allocation of payments.

• Perform weekly route reconciliations for mobile distributors, identifying variances, missing payments, duplicate postings, and unresolved balances.

• Investigate discrepancies and work with sales reps to resolve issues quickly and professionally.

• Maintain detailed records of customer accounts, including payments, credits, adjustments, and outstanding balances.

• Accurately post customer payments (cash, credit card, Zelle, ACH, checks) and verify proper allocation.

• Reconcile daily, weekly, and monthly deposits; elevate irregularities promptly.

• Monitor aging reports and follow up on overdue accounts.

• Respond to customer inquiries and resolve billing or payment discrepancies.

• Prepare AR data for month-end and year-end closing processes.

• Collaborate with sales, warehouse, and management to ensure smooth financial workflows.

• Maintain strict accuracy standards for all AR entries and reconciliations.

• Identify trends in account issues, recurring discrepancies, or route-specific concerns.

• Support internal audits and compliance reviews.

• Provide weekly AR summaries to management, including reconciliation status and outstanding variances.

• Minimum 1–2 years Accounts Receivable experience required (auditing or reconciliation experience strongly preferred).

• Strong proficiency in Excel (pivot tables, VLOOKUP, filters) and Quick Books
  .

• Excellent analytical and problem‑solving skills.

• Strong verbal and written English communication skills.

• High attention to detail and accuracy.

• Ability to manage multiple priorities and meet weekly deadlines.

• Experience working with sales teams or route-based operations is a plus.

Committed to accuracy, thoroughness, and excellence in all financial work.

Prioritizes effectively, responds quickly to discrepancies, and consistently meets deadlines.

Collaborates well with sales reps, warehouse staff, and management; promotes mutual respect.

Supports company policies and contributes to a professional, safe, and respectful workplace.

USA Tools is a mobile distributor of professional automotive repair tools, diagnostic equipment, lifting equipment, shop equipment, and tool storage solutions. With a product line of more than 15,000 items, we serve professional mechanics and automotive enthusiasts through a network of mobile distributors. Our mission is to provide premium tools, equipment, and exceptional customer service that help our customers get the job done right.

Paul's Tools Inc DBA USA Tools is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, or any other characteristic protected by law.