Accounts Payable Specialist

• Location Red White & Bloom Florida, Inc,Tampa, FL, 33602,United States
• Base Pay $65,000.00 - $75,000.00 / Year
• Employee Type Full-Time Exempt
• Required Degree 2 Year Degree
• Travel 10%
• Manage Others No

Finance / Accounting

Tampa, Florida

Controller

Exempt

Full-Time

The Accounts Payable Specialist supports the Company's accounting and finance operations by accurately and timely processing vendor invoices, payments, expense documentation, account reconciliations, and related records. This position works closely with internal departments and external vendors to resolve discrepancies, maintain accurate financial documentation, and support strong internal controls. Because Red White & Bloom Florida Inc. operates in the highly regulated cannabis industry, the Accounts Payable Specialist must maintain a high level of accuracy, confidentiality, documentation, and compliance with Company procedures and applicable regulatory requirements.

• Receive, review, code, and process vendor invoices and other payment requests in accordance with Company policies and established approval procedures.
• Verify invoices for appropriate documentation, authorization, coding, mathematical accuracy, and applicable purchase order or receiving information.
• Enter invoices, credits, and other accounts payable transactions accurately and timely within the Company's accounting and/or ERP systems.
• Prepare and process scheduled payment runs, including checks, ACH payments, wire requests, or other approved payment methods.
• Maintain accurate vendor records, including payment terms, contact information, tax documentation, and other required supporting records.
• Research and resolve invoice discrepancies, duplicate invoices, missing approvals, pricing differences, credits, and vendor account issues.
• Respond to vendor and internal inquiries regarding invoice and payment status in a professional and timely manner.
• Reconcile vendor statements and assigned accounts and follow up on outstanding or aged items.
• Assist with month-end and year-end close activities, including accounts payable reconciliations, accrual support, and preparation of requested documentation.
• Assist with preparation, maintenance, and review of Form W-9 information and vendor documentation and support annual Form 1099 reporting as assigned.
• Review employee expense reports and reimbursement requests for required documentation and compliance with Company policies, as assigned.
• Maintain organized electronic and/or physical accounts payable records in accordance with Company retention requirements.
• Support internal and external audits by providing invoices, payment records, approvals, reconciliations, and other requested documentation.
• Follow established internal controls and promptly report unusual, incomplete, duplicate, or potentially fraudulent payment activity.
• Workers Compensation Audits
• Set up all Vendor Accounts
• Certificate of Insurance for Vendors
• Partner with Purchasing, Operations, Finance, and other departments to improve invoice processing and payment workflows.
• Maintain confidentiality of Company, employee, vendor, banking, and financial information.
• Perform other accounting, administrative, and accounts payable duties as assigned.

• Accounts Payable Processing
• Accuracy and Attention to Detail
• Reconciliation and Problem Solving
• Internal Controls and Compliance
• Organization and Time Management
• Confidentiality and Professional Judgment
• Cross-Functional Communication

This position does not have direct supervisory responsibilities unless otherwise assigned.

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
• 3-5 years of accounts payable, accounting, bookkeeping, or related finance experience preferred.
• Working knowledge of accounts payable processes, invoice coding, payment processing, reconciliations, and basic accounting principles.
• Experience with accounting or ERP software and Microsoft Excel.
• Experience working in a multi-entity, multi-location, cannabis, retail, manufacturing, or other highly regulated environment is preferred.
• Strong numerical accuracy, organizational skills, and ability to manage deadlines and high transaction volumes.

• Must be at least 21 years of age.
• Must be able to satisfy applicable background screening,…