Controller - Vacation Rentals

We’re looking for enthusiastic, fun, and energetic people who take the work seriously, but not themselves. Let’s see if we’re a fit. We hope so.

Reporting to the VP of Finance, this position is responsible for overseeing the finance and accounting for a portfolio of vacation rental properties and condominium associations. The role supports several vacation rental units across multiple condominium associations in Anna Maria Island, Florida. The position can either be located in the Anna Maria Island vicinity or in Tampa, Florida.

The Controller position leads a staff accountant and ultimately is responsible for the month end close, the vacation rental owner monthly distribution statements and payments, accounts receivable, accounts payable, sales and occupancy tax compliance, budgeting and forecasting, balance sheet reconciliations, cash management, financial controls and overall financial management.

The position is a key partner to the Operations team supporting the vacation rental portfolio, the board members of the Condominium Associations, and vacation rental owners.

What you’ll do:

Accounting & Financial Reporting The monthly preparation of vacation rental property owner distribution statements and payments

Oversee Accounts Receivable activities, including condominium association and intercompany billing, collections, and account reconciliation.

Oversee Accounts Payable activities..Oversee the month-end financial close process, ensuring required accounting activities are completed accurately and within established deadlines.

Review and coordinate the preparation and distribution of monthly financial reporting packages.

Ensure balance sheet reconciliations are completed accurately, supported by appropriate documentation, and reviewed within established deadlines.

Research and resolve accounting discrepancies, unusual transactions, and reconciliation differences.

Maintain accurate and timely accounting records in accordance with company policies and established accounting procedures.

Tax & Regulatory Compliance Prepare and/or coordinate monthly sales tax and occupancy tax filings and ensure applicable taxes are properly collected or accrued, reconciled, and remitted within required deadlines.

Monitor applicable property permits, licenses, and assigned vendor contracts to help ensure required documentation remains current.

Support compliance with applicable local requirements, company policies, and established accounting procedures.

Cash Management & Internal Controls Monitor bank account balances and execute approved internal account transfers as necessary.

Maintain a strong accounting control environment designed to safeguard company, association, and owner assets.

Periodically review accounting and operational processes to identify financial or internal-control risks and recommend corrective actions.

Monitor compliance with established accounting controls and standard operating procedures in compliance with trust accounting rules.

Identify financial and operational issues, investigate root causes, and recommend practical solutions to the VP of Finance.

Budgeting, Forecasting & Financial Support Oversee and coordinate the preparation of annual budgets, financial forecasts, and applicable business planning activities for the assigned portfolio.

Monitor financial performance and identify significant trends or variances requiring management attention.

Advise the VP of Finance regarding existing or emerging accounting, financial, and operating matters affecting the assigned portfolio.

Support property and operational leadership with financial information and analysis as needed.

Owner & Association Support Respond professionally and timely to accounting and financial inquiries from owners, condominium…