Executive Administrative Assistant
Listed on 2026-01-30
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration
Overview
Apogee has an exciting new opportunity for an Executive Administrative Assistant in support of Special Operations Forces Acquisition, Technology and Logistics’ (SOF AT&L) Directorate of Science & Technology.
This is a full-time opportunity located at Mac Dill, AFB, FL.
Responsibilities- Provide Management of the S&T Executive Office email, with executive-level messaging, as required. Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events.
- Manage travel, prepare travel itinerary, and provide meeting agendas, as required.
- Provide continuity in the executive's absence.
- Excellent Knowledge/Proficiency in TMT, DTS, Microsoft Office products, and SharePoint.
- Plan and coordinate administrative functions and provide information, assistance, and advice regarding official functions of the organization.
- Act as an interface with military, governmental, and private sector organizations for visits/matters on protocol, coordinating protocol issues arising from official functions.
- Conduct VIP and Visitor coordination with protocol for all official visits.
- Performs all office administrative duties at the General Officer/Flag Officer Level, including travel, managing calendar, scheduling meetings, managing phone calls, managing emails, and managing office supplies.
- Conducts data calls and workflow tasks in enterprise systems.
- Coordinates setup and execution of video teleconference (VTC) meetings in both open and secure environments.
Minimum Experience:
Citizenship: Must be a US citizen
Clearance: Must possess and maintain a TS w/SCI eligibility
Education: Associate's Degree
Years of
Experience:
Minimum of 10 years of experience related to executive administration, including:
- Experience using the Defense Travel System (DTS), Task Management Tool (TMT), SharePoint Portal, VTC Procedures, and Meeting Scheduler
Preferred Qualifications:
Education: Bachelor's degree
Years of
Experience:
Minimum of 6 years of experience related to executive administration
Additional
Experience:
- Working-level knowledge of SOCOM systems for Form 14
- Meeting Scheduler is highly desired.
Additional Information
Location: Mac Dill AFB, FL On-site/Hybrid/Remote: On-Site Travel: 10%
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).