Executive Assistant; Banking Job Tampa area,Florida USA,Administrative/Clerical

Position: Executive Assistant (Banking)

RESOURCE NEEDS TO BE COMFORTABLE POTENTIALLY WORKING 4-5 HOURS OF OT AND BEING AVAILABLE ON SOME WEEKENDS WHEN SUPPORT IS NEEDED

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Responsibilities:

Directly supports a Managing Director and generally supports an entire department

Manages day to day calendar(s) of senior management

Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls

May prepare and review materials and correspondence for meetings

Assist with creation/modification of presentations, spreadsheets, and other various documents

Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

Orders supplies and process invoices through Procure to Pay system

Process and follow-up on Virtual Requests

Assists in ad-hoc reports special projects as needed

Appropriately assess risk when business decisions are made, demonstrating particular consideration for the company's reputation and safeguarding, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

Previous office administration experience preferably within a large and complex financial services or similar organization

Highly proficient in Microsoft Office

Consistently demonstrates clear and concise written and verbal communication skills

Demonstrated ability to quickly gain command of new systems

Self-motivated and detail oriented

Education:

Bachelor's/University degree or equivalent experience

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative

Industries

Staffing and Recruiting

#J-18808-Ljbffr


Increase/decrease your Search Radius (miles)



Job Posting Language