Administrative Assistant

Administrative Assistant – Tampa, FL

Position Summary

Würth Wood Group is seeking a highly skilled Administrative Assistant to support our Managing Director and collaborate closely with our executive team. This position is a newly created role based on tactical need and will report directly to our Managing Director.

$50k to $60k annual salary based on experience.

• Provide sophisticated scheduling and calendar management for leadership, prioritizing inquiries and troubleshooting conflicts.
• Facilitate the Managing Director’s efficiency by handling administrative tasks.
• Prepare and design documents, reports, and presentations while ensuring compliance with company policies and confidentiality standards.
• Create, develop, maintain and analyze new or existing sales analysis reports.
• Maintain WWG’s WIS and CIS platforms, internal operating systems used to report data to parent company.
• Organize and manage logistics for meetings, including venue coordination, virtual platform setup, transportation, and catering.
• Handle highly confidential information with discretion, demonstrating tact and sound judgment.
• Act as a liaison between internal teams and external stakeholders, resolving administrative matters efficiently.
• Assist with personal executive tasks, including external engagements such as conferences and professional events.
• Serve as the primary point of contact for executive communications, screening and prioritizing inquiries as needed.

• Ability to organize and prioritize multiple projects and meet deadlines.
• Frequent use of Excel: running reports and using formulas/pivot tables to analyze larger data sets.
• 2+ years of previous work experience producing reports, analyzing data and coordinating projects.
• Technical aptitude with various applications or digital tools.
• Effective written and verbal communication skills with various audiences.
• Ability to solve problems using critical thinking to offer alternative solutions when necessary.
• Detail-oriented, committed to delivering high-quality work.
• Proactive, reliable, and willing to go the extra mile.
• Curious, quick learner with a collaborative, customer-focused mindset.

• 8+ years of experience as an Administrative Assistant, preferably at the C-suite level.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Strong problem-solving skills and keen attention to detail.
• Discretion and confidentiality in handling sensitive information.
• Excellent written and verbal communication skills with a professional, courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant applications (e.g., Concur, travel booking platforms).
• Ability to adapt to changing priorities and execute tasks with minimal supervision.

• Medical, Dental, and Vision Insurance
• Company-paid Life Insurance
• Short- and Long-Term Disability
• Supplemental Benefits
• 401(k) with Company Match (eligible Day
  1)
• Paid Time Off and Holidays

Direct Hire – No agencies, no third parties, no contracts

Würth Wood Group:
It all started in 1983 in Charlotte, North Carolina as a clear vision for serving custom cabinet builders, commercial fixture and millwork companies. With well-defined goals, hard work and honest, dependable service, Charlotte Hardwood Center began to grow. Adding 12 more locations in 7 states over the next 25 years, the company, under the umbrella name The Hardwood Group, became the premier lumber and woodworking distributor in the Southeast.

In 1999, The Würth Group of Künzelsau, Germany purchased The Hardwood Group, giving their customers access to an even wider variety of services, cost efficiencies and new products such as the Würth line of products recognized throughout the world as innovative and of the highest quality. In 2006, all branches formally adopted the Würth Wood Group name.

Würth Wood Group is known by customers as the distributor who 'works hard for us,' with a passionate commitment to customer success and the broadest product range in the industry. Support includes Finishing Specialists,…