Administrative Assistant

Global Ordnance is a force multiplier within the commercial () and defense military () industries supporting a wide array of equipment, ammunition and firearms. As a Veteran Owned Small Business, Global Ordnance strives to provide excellence to our customers with unparalleled integrity. It's important to us that our work environment reflects this core value as well. We are blessed to have an incredible core team in place, and we need more talented individuals to come aboard and help us fill new roles that will foster the exciting opportunities we have ahead of us.

Among other benefits, we offer company paid (100%) medical and dental insurance for our employees and their families, and a casual office with company provided snacks, coffee & other refreshments to keep you moving!

The Administrative Assistant provides high-level administrative and clerical support to executive leadership, our offices and teams. This role requires strong organizational skills, discretion, and the ability to work with sensitive, proprietary, and export-controlled information while supporting daily office operations.

• Provide administrative support to leadership, program managers, engineers, and cross‑functional teams
• Prepare, format, and distribute correspondence, reports, presentations, and technical documents
• Maintain electronic and physical filing systems, including ITAR‑controlled and confidential materials
• Schedule meetings, manage calendars, coordinate conference rooms, and arrange secure teleconferences
• Track action items, deadlines, and project documentation
• Process travel requests, expense reports, and purchase requisitions in accordance with company and government policies
• Assist with contract documentation, compliance records, and audit preparation
• Administrative support to Human Resources as needed
• Maintain office supplies, food & drinks, schedule meals or events as needed
• Maintain visitor logs and support facility security procedures
• Follow document control, version tracking, and records retention requirements
• Serve as a professional point of contact for internal and external stakeholders
• Compliance with all federal, state and local regulations relevant to our industry as well as all applicable company policies and procedures
• Perform other related duties as assigned

• Authorized U.S. Person under ITAR
• Must be lawfully permitted and comfortable working in facilities with access to firearms and munitions
• Ability to work onsite in Tampa and occasionally travel to Sarasota
• High school diploma or equivalent required; postsecondary education (Associate’s degree or higher) preferred
• 3+ years of administrative or office support experience, preferably in a government, aerospace, or defense environment
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, communication, and time‑management skills
• Ability to handle multiple priorities and meet deadlines in a fast‑paced environment
• High level of professionalism, discretion, and attention to detail

• Prolonged sitting and computer use
• Prolonged standing and walking at occasional events such as SOF Week
• Frequent lifting or exerting upwards of 25 lbs; occasional lifting up to 50 lbs

This position requires daily on‑site presence at our Tampa office, serving as primary point of contact at the front desk for visitor reception and check‑in. The role may also provide occasional administrative support at our Sarasota office and assist with domestic corporate events as needed. Minimal domestic travel may be required.

This job description is not intended to be all‑inclusive, and employees will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

Global Ordnance reserves the right to revise or change job duties and descriptions as the need arises. This job description does not constitute a written or implied contract of employment. As all employment with Global Ordnance LLC is At‑Will and no part of this job description constitutes any promise of continued employment or employment contract.

Global Ordnance, LLC is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.