Executive Assistant Lead

** Date Posted:
**** Country:
** United States of America
*
* Location:

** Corporate Headquarters 5# #
** WHY JOIN FCS
** At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.
* Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.*#
** A LITTLE BIT ABOUT FCS
** Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence.  With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network.  Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world-class cancer care.  We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida.

Our patients have access to ground-breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground-breaking new therapies to patients.

Come join us today!#
*
* Summary:

** The Executive Assistant Lead overseas administrative staff operations at Corporate Offices (currently Corp 5 and Corp
2) and provides day-to-day leadership for MSO Executive Assistants and Site Ambassadors (Corp5 and Corp
2). The role ensures a concierge-level visitor experience, office readiness and standardized process, while delivering direct executive-level support to designated Executive or Senior Level staff. This position establishes service expectations, runs site operating rhythms, and drives continuous improvement across Executive support, company and office operations.

Administrative duties for assigned Executive or Senior staff; serving as the primary contact point for internal and external constituencies. Serves as liaison, organizes and coordinates executive outreach and external relations efforts; and oversees special projects. Executive Assistant Lead will initiate research and analysis for various projects in a fast-paced environment that is mission-driven, results-driven, and goal-oriented. Exercises good judgment in a variety of situations with strong written and verbal communication, administrative and organization skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant Lead will have the ability to work independently on projects, from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Supervisory duties for executive administrative support staff of the Corporate Offices (currently Corp 5 and Corp
2) to include but not limited to, scheduling of office coverage, facilities management, equipment management, Workday, IT, Concur processes and approvals. SOP creation for administrative duties, overseeing the concierge level service for all staff at corporate sites.

The position is Hybrid with regular in office presence required for site coverage and Executive support. Executive Assistant Lead is required to source or personally cover Building Ambassador positions when planned time off has been requested by those positions. Mileage and travel expenses will be reimbursed through the Company Travel Policy rules.#
** PRIMARY TASKS AND RESPONSIBILITIES:
**** Executive / Senior Leadership Support
*** Schedule meetings, conference calls, events, and travel.
* Prepare and host meetings, material preparation or printing, catering, technology support, and other event preparation items.
* Handle confidential material and information and apply appropriate safeguards to that material based on sensitivity.
* Obtain approval signature/s for contracts and other Company documents, adhering to the Delegation of Authority Policy and processes. Return to signed document/s owners or assist with mailing where required.
* Collate and produce materials, meeting presentations, memos, charts, tables, graphs, etc. as directed
* Conduct research and provide initial analysis for various business projects, reports, and events.
* Due diligence when sourcing new vendors, working with Procurement and following Company vendor policies.
* Prepare and submit expense reports for self and as an assigned…