Executive Assistant To Evp Svp

Position: EXECUTIVE ASSISTANT TO EVP SVP
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.

As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 10,000 who are shaping the future we envision.

Moffitt has been recognized as a Best and Brightest Company to Work for in the Nation, a Digital Health Most Wired Organization and continually named one of the Tampa Bay Time's Top Workplaces.

A National Cancer Institute (NCI)-designated Comprehensive Cancer Center since 2001.

Summary

Executive Assistant to EVP Chief Business Officer, Innovation & Entrepreneurship Office

As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated, diverse and inclusive team of more than 8,000.

Position Highlights:

The Executive Assistant to the EVP Chief Business Officer (EVP CBO) will oversee and coordinate administrative services for Office of Innovation and Entrepreneurship operations. Establishes work procedures and standards to improve efficiency and effectiveness. Ability to coordinate calendars, scheduling and itinerary for executives and board without immediate supervision. Ability to create presentations for executive and/or board meetings. Ability to create and interpret reports for executive.

Ability to communicate and handle internal and external communications for executive.

The Ideal Candidate will have:

* Administrative support experience in an office setting.

* Experience in healthcare, research/academic, life sciences, and/or biopharma setting strongly preferred

* Exceptional customer service and communication skills

* Strong command of English grammar, spelling, and proofreading skills

* Ability to work in a fast-paced environment

* Self-starter who can organize work and anticipate issues with limited supervision

* Familiarity with office organization protocols and procedures

* Discretion and judgment in handling confidential information

* Proficiency with advanced Microsoft Office applications - including Word, Excel, PowerPoint, and Outlook

Responsibilities:

* Oversees and coordinates administrative services for the EVP CBO's office

* Coordinates calendars, scheduling, and itineraries for the EVP CBO

* Initiates various meeting agendas and organizes off-sites

* Prioritize and adjust EVP CBO's engagements based on their urgency

* Establishes work procedures and standards to improve the Office effectiveness.

* Drafts, manages finalization, and communicates internal and external communications for the EVP CBO.

* Provides support for needs of the EVP CBO such as expense reports, check request, and purchase orders for the EVP CBO.

* Provides support for the EVP CBO's domestic and international travel - including transportation, lodging, preparation of itineraries and assembly of supporting materials

* Coordinates special projects such as industry meetings and business dinners

* Conducts background research to prepare the EVP CBO on guests, candidates, and prospective industry partners.

* Orders EVP CBO general stores supplies and assists with various duties as required.

Credentials and

Qualifications:

* High School Diploma/GED

* Minimum of seven (7) years administrative support experience in an office setting with at least 3 years at the executive level.

Preferred:

* Associate's degree and/or Bachelor's Degree

* Experience in Life Science Industry

* Experience in business-to-business (B2B) environment

* Prior experience in a healthcare setting a plus

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