Executive Administrative Assistant

Job Description

Executive Administrative Assistant

Location: Tampa, FL
Industry: Life Sciences / Healthcare / Nonprofit
Schedule: Monday Friday, 8AM 5PM
Employment Type:
Contract to hire

Make Every Day Count Join a Mission that Saves and Heals Lives
Join a purpose-driven organization that has spent over four decades making a difference advancing donation and healing through compassion, quality, and innovation. Your work will support a mission that honors donors and improves lives through life-saving and life-enhancing care.

As part of this impactful team, you ll contribute to a culture grounded in excellence, legacy, and service where every role, including yours, plays a vital part in something bigger. In this role, you will perform administrative and secretarial duties of a complex and confidential nature in support of a professional group or organizational department. You ll play a key role in keeping the department running efficiently, relieving leadership of clerical and administrative responsibilities, and ensuring day-to-day operations flow smoothly.

Job responsibilities:

• Works closely with the Vice President of Human Resources on various special projects as well as daily workflow and provides administrative and clerical assistance
• Manages and maintains VP schedule, calendar, independently schedules appointments or meetings, and coordinates travel arrangements
• Coordinates annual year-end process to include employee performance evaluations, and annual contracts
• Works closely with Information Systems to facilitate and coordinate process, along with VP, and outside consultants
• Assists in administration of compensation program; maintains grade and salary listing
• Assists in preparation of data for Compensation Committee, to include salary benchmarking
• Maintains HR specific databases including Foundation-wide job descriptions, and employee policies and procedures
• Assists in the maintaining of HRIS records and compiles reports from database as needed
• Coordinates employee annual enrollment of health insurance, life insurance, and flexible spending accounts
• Assists employees with health insurance, prescription, life insurance, and other benefit-related issues by maintaining working relationships with insurance representatives
• Assists in coordination of organizational management development training, and employee recognition programs
• Composes and prepares detailed correspondence, reports, and presentations
• Facilitates arrangements for meetings and programs
• Compiles and facilitates the approval of documents such as check requests, purchase orders, and expense reports
• Coordinates annual pension statements output and record keeping
• Independently prioritizes workload
• Performs miscellaneous clerical functions and special projects as assigned

Education and Qualifications

• 2-4 year college degree or certification in a related field, or equivalent, with at least 2 years of executive support experience, Human Resources experience preferred
• Demonstrated excellent written and verbal communication skills
• Ability to interact with all levels of employees including senior management, outside vendors, consultants, and regulatory agencies
• Knowledge of federal and state employment law and other government compliance regulations is preferred
• Proficiency with various office related computer software applications, including Microsoft office, Power Point, and Excel
• Basic working knowledge of a fully integrated Human Resource and Payroll computer system
• Ability to identify and organize priorities, coordination of projects, and must be able to work independently
• Demonstrated high level of discretion and confidentiality

SRG4 Life Sciences delivers flexible staffing solutions nationwide, specializing in pharmaceutical, CDMO/CMO, medical device, clinical research, PBM, pharmacy, food and beverage, nutraceutical, laboratory, and consumer product sectors. We provide contract, contract-to-hire, and direct hire placements across a wide range of critical roles including Scientists, Formulators, Engineers, QA/Regulatory Affairs, Microbiologists, Manufacturing Technicians, Supply Chain/Procurement Specialists, Project Managers, and Business Development professionals. SRG4 Life Sciences operates on a relationship-driven model partnering closely with clients to understand not only the role, but the company s culture, goals, and vision.

Our mission is to match purpose-driven professionals with organizations committed to advancing human health, building long-term partnerships that drive innovation, quality, and performance.

EOE/ADA