HR and Office Operation Administrator

HR and Office Operation Administrator ZK Technology LLC
• Tampa, FL, US

ZKTeco WFM supports enterprise customers and software partners with workforce management time clocks, cloud‑based device management software, and implementation services. We are a fast‑growing company with a strong culture of execution, accountability, and customer service.

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Profit sharing
• Training & development

ZKTeco WFM is hiring an HR & Office Administrator to manage day‑to‑day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly. The role supports approximately 30 employees, with a mix of on‑site and remote staff (about 65% remote), and reports directly to the CEO.

This position is ideal for someone who thrives on structure, checklists, follow‑ups, and strong operational discipline. This is a 100% on‑site role in our Tampa office.

• Own payroll administration and semi‑monthly payroll coordination using ADP
• Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.)
• Coordinate payroll processing, resolve discrepancies, and ensure timely completion
• Maintain payroll documentation and ensure proper approvals and records

• Maintain employee HR files and documentation (digital and physical)
• Support HR policy compliance: acknowledgments, tracking, and documentation
• Track and administer PTO requests, approvals, balances, and reporting
• Maintain trackers and ensure data accuracy across systems
• Support employee requests and route sensitive issues appropriately

• Create and manage job postings across platforms
• Review resumes and coordinate screening steps
• Schedule interviews and coordinate with hiring managers
• Communicate with candidates and maintain recruiting trackers
• Ensure a professional and timely candidate experience

• Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments
• Coordinate setup requests (equipment, office readiness, access provisioning requests)
• Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completion

• Keep the office clean, professional, organized, and meeting‑ready at all times
• Coordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.)
• Order office supplies, snacks, and materials
• Order and manage employee equipment and office needs (laptops, peripherals, supplies)
• Maintain inventory tracking for supplies and equipment

• Act as the internal go‑to person for office and administrative coordination
• Support leadership with scheduling, reminders, follow‑ups, and operational organization
• Take ownership of tasks that may arise outside this job description as required in a small‑office environment

• to 5 years experience in HR administration, office management, payroll administration, or similar role
• Experience coordinating payroll using ADP strongly preferred
• Strong attention to detail, follow‑through, and execution discipline
• Mature handling of confidential information (payroll, employee records, HR matters)
• Strong written and verbal communication skills
• Comfortable working independently, prioritizing, and taking ownership

• Direct visibility and partnership with CEO
• Stable and growing company
• Profit sharing and bonus opportunities
• High‑impact role with ownership and accountability