Administrative Project Coordinator - Architecture

Administrative Project Coordinator - Architecture

A role within HDR's Architecture practice that supports project teams in the planning and execution of construction administration tasks, quality coordination, and administrative support for the Florida Studio.

• Coordinate construction administration tasks and follow‑up using Newforma software.
• Track construction processes, sub‑consultant RIFs, submittal responses, and administer timely return of all correspondence to the contractor/owner.
• Apply company quality assurance guidelines for project document management.
• Collaborate with project managers and teams across the studio.
• Act as Quality Coordinator for the Florida Studio, scheduling and managing project reviews, assigning reviewers, and documenting quarterly quality checks.
• Assist the project manager with planning, execution, and close‑out activities.
• Produce, proofread, format, and organize written materials such as project guides, meeting minutes, invoices, reports, specifications, and correspondence.
• Create and maintain paper and electronic files and monitor insurance certificates.
• Coordinate meetings, presentations, and studio events to support culture and daily operations.
• Support studio principals with scheduling studio meetings, design series, procurement card procedures, and incidental requisitions.
• Exhibit professionalism with clients, both internal and external.
• Perform other duties as required.

• Experience in the architecture, engineering, or construction industry.
• Local candidate preferred.

• Associate degree in a related field or equivalent combination of education and experience.
• Minimum of one year of related experience.
• Proficiency in Microsoft Word and Excel.
• Commitment to participating in HDR’s employee‑owned culture.

United States - Florida - Tampa

Full‑time

Regular

May 18, 2026

At HDR, we are committed to the principles of employment equity. We consider all qualified applicants, regardless of criminal histories, arrest, and conviction records. HDR is an affirmative action and equal opportunity employer.