Project Administrator - Building Science + Infrastructure

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set‑up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems.
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions.

• High school diploma or GED required. Bachelor of Business or related field preferred.
• 2 years of related experience.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Dependable, self‑motivated, responsible and detail‑oriented.
• Ability to multi‑task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Basic decision‑making skills.
• Work with supervisor to understand priorities and urgency of work.
• Previous project administrator experience in the AEC industry is a plus.

ECS is an Equal Opportunity Employer. To learn more, .